Preparing Snippet Groups For Sharing

Sharing Snippet Groups with your team, organization members, or external guests helps everyone benefit from streamlined, consistent messaging, notes, and other resources. Here are a few best practices to help you prepare your Snippet Groups for sharing.

Remove personal information

Before sharing a Snippet Group with others, be sure to remove any personal information, such as your own email address or name. You can replace your own personal information with a fill-in or use nested Snippets to personalize the content.

Use consistent names

Well-organized Snippets are easy to search, remember, and share. When choosing Snippet Abbreviations, picking just a few consistent characters will help keep the abbreviations orderly and easier to use. Here are a few tips:

• Organizing Snippets
• Use Abbreviation Prefixes for Easier Team Sharing

Notes, Prefixes, Labels, and Abbreviations

Creating a great Snippet is more than just the content. Ensure Snippets are complete with Snippet Group notes, prefixes, labels, and abbreviations for all Snippets. Take a look at our Snippets Overview to learn more about creating great, sharable Snippets.

• In each Group’s Settings, there is a Note field. Use this field to explain how you want the team to use the Group.
• Add a Snippet Group Prefix to avoid abbreviations that overlap or conflict with existing abbreviations. See Snippet Group Prefixes to learn more.
• Labels are a great place to describe and name your Snippet. Add a label that describes how and when to use that Snippet. TextExpander uses labels when you search for Snippets, so be sure to include relevant keywords, too.

Encourage the use of organization Snippets over personal Snippets 

If your organization has been using TextExpander for a while, members may have created their own Snippets with the same content as some of your organization Snippets. When an admin creates an organization Snippet, it will likely have a different abbreviation, which means members will need to learn the abbreviation. To make this easier on your team, they can create Snippet aliases. This way they can expand the “official” organization Snippet content while using their personal abbreviation. Learn more about using multiple abbreviations per Snippet with aliases.

Create Snippet Groups based on specific topics or by team

This makes it easier to keep Snippets organized and to share a Snippet Group with the people who need it. For example, the customer support team might have a Snippet Group for answers to common troubleshooting questions and the recruiting team might have a Snippet Group for candidate communications.