Share Organization Snippet Groups With Members
What are Organization Snippet Groups?
Organization Snippet Groups are Snippet Groups created and managed by TextExpander Organization admins. Learn about managing Organization Snippet Groups here.
Sharing Snippet Groups with your organization members allows everyone to maintain consistency while working more efficiently because organization members won’t need to create similar, yet inconsistent Snippets on their own.
Organization Snippet Groups are managed by a TextExpander Organization admin. Admins manage who can expand, edit, and manage these Snippets.
How to share Snippet Groups with members of your organization
Before you create and share Organization Snippet Groups, make sure you’ve:
- Added members to your TextExpander organization.
- Set up your TextExpander organization.
If you’re an organization member:
- Sign in to your TextExpander.com account and select “My Snippets” from the sidebar.
- Find the Snippet Group you’d like to share and click the ‘Invite Users’ icon on the right.
- Click “Add members, teams, or invite guests via email address” and either select them from the list or start typing their names to search.
- Click on each member or Team you want to share the Snippet Group with and click “Done”.
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If you’re a TextExpander Organization admin, you can share Snippet Groups you’ve created using the steps above. If you would like to share an Organization Snippet Group with additional members or teams, follow these steps:
- Sign in to your TextExpander.com account and select “Snippet Groups” from the sidebar under your organization name.
- Select the Snippet Group you want to share and select “Sharing” at the top.
- Select “Add members” to the right. You’ll see a list of your current organization members.
- Search and select the members you want to add to the Snippet Group, then select “Add selected”. The group will be immediately available to the newly added members.
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Snippet Group Permissions
There are three types of permissions that can be assigned to organization members:
- Can expand: View and expand Snippets within the group
- Can edit: Create and edit Snippets within the group
- Can manage: Create and edit Snippets, manage access and settings
When a Snippet Group is shared:
- The creator of the Snippet Group has “Can manage” permission by default.
- Organization members and Teams have “Can expand” permission by default.
Read more about Snippet Group permissions.
Share Snippet Groups with everyone in your organization
You can easily share any Snippet Group with everyone in your organization. Snippet Groups that are shared with everyone in your organization will also be shared with new members that are added to your account in the future.
Learn more about sharing Organization Snippet Groups with everyone in your organization.
Bulk share Snippet Groups using Teams
If your organization has a lot of members, you can create Teams within your account to simplify sharing. Snippet Groups can be shared with an entire Team, making them accessible to all team members. When a new member is added to a Team, they automatically gain access to the Team’s shared Snippet Groups, even if those Snippet Groups weren’t directly shared with them. Additionally, admins can designate a Team Manager for each Team, giving them the ability to add and remove both members and Snippet Groups.
Learn more about using Teams in a TextExpander Organization.
Sharing Snippet Groups with guests outside of your organization
You can share organization Snippet Groups with guests who aren’t a part of your TextExpander Organization. For example, you might want to share a Snippet Group with a contractor or prospective team member.
Learn more about sharing Snippets with guests.
Tips
- Members will only see the Snippet Groups they created and any Snippet Groups shared with them.
- Snippet Groups must be explicitly shared with each member or added to a Team for members to access.