TextExpander Organizations For Teams

How a TextExpander Organization is structured

Sharing a TextExpander account with one or more additional Members means managing a TextExpander Organization. An Organization consists of Teams, Groups, and Snippets.

• An Organization is how you organize and manage Members, Snippet Groups, Teams, Statistics, and centralized billing. Set Organization level permissions.

• Teams are the groups of people within your organization. Organizing your Members within Teams, whether it’s by department or sales regions, allow Snippet Groups to be easily and efficiently shared in bulk. See how to use Teams in your TextExpander Organization and set Team level permissions.

• Snippet Groups are how you organize your Snippets to best suit your workflow. You can have as many Snippet Groups as necessary. For example, you may have a Snippet Group named “CRM Notes” that house all of your Snippets for your CRM notes. Set Snippet Group level permissions.

• Snippets are the long or short bits of repetitive content such as email addresses, signatures, email responses, and code chunks that you store in TextExpander and reuse with a custom abbreviation or quick search.

How to set up a TextExpander Organization

If you created your TextExpander account as a Teams account, you have an Organization already, just sign in to TextExpander.com to finish your setup. If you don’t yet have an Organization, you can create one. This will switch your account from an individual type account to a Teams account.

How to create a TextExpander Organization

1. Sign in to your TextExpander.com account. If you don’t have an account on TextExpander.com, create one first.
2. In the sidebar, select your account name in the upper left corner, then select Organization from the menu.
3. Select “Create Organization.” A popup will appear:
   A. Name your organization and enter the number of users. We suggest either your company name, such as “Acme Inc.” or your company and department if your whole company will not be in your TextExpander organization, such as “Acme Inc. – West Coast Support Team.”
   B. Select a payment plan, either monthly or annually. You can also choose the 30 day trial with Test Drive.

Once complete, you’ll find yourself in the organization’s settings.

How to set up an Organization

1. Create the Organization
2. Add some Members
3. Create some Snippet Groups and prepare them for sharing
4. Share the Snippet Groups with your Members
5. Bonus: See how your Organization is doing by looking at the usage statistics

Depending on the size of your team, your next step is to set up some groups to share or to invite your team leads who will each be in charge of setting up groups for their teams and inviting their teams.

We suggest having some snippet groups in the organization before adding the bulk of your team members. This way, when they first set up their TextExpander accounts they’ll have organization snippets to work with immediately.