Increase Candidates Reached with Text Snippets

Updated: August 28, 2023

As the recruitment landscape grows increasingly competitive, employers and HR professionals must leverage innovative strategies to identify and reach top talent. One such unconventional method involves the use of text snippets in communication.

This article discusses the potential of using text snippets to enhance candidate outreach, shares relevant goals and benchmarks, and provides actionable tips to optimize text snippets for recruiting purposes. Finally, we’ll explore a few practical text snippet examples that you can implement immediately and conclude with an invitation to enhance your recruitment process further with tools like TextExpander.

Outreach goals and benchmarks

The number of candidates that you need to screen to find one successful hire can vary greatly based on the industry, role, company size, and market conditions. According to Glassdoor, it takes an average of 250 resumes to secure one hire. However, in a competitive talent market, that number may escalate.

Setting clear goals and benchmarks for candidate outreach can help recruiters track progress and measure success. An effective benchmark could be to aim for a certain response rate, say 20-30%, to reach the desirable candidate pool size. With the use of text snippets, the aim would be to increase candidate responses, streamline processes, and eventually reduce the number of candidates it takes to find one successful hire.

Increasing outreach volume and velocity with text templates

Text snippets are concise and reusable pieces of text. They can be personalized and utilized across various communication platforms, enabling consistent messaging while saving valuable time.

  1. Personalization: Use personalized text snippets to make candidates feel valued. Incorporate candidate-specific information such as their name, the role they applied for, and a particular skill that stood out in their resume.
  2. Standardization: For frequent communications like scheduling interviews or acknowledging applications, standardized text snippets can provide consistency and speed.
  3. Encourage Engagement: Design your text snippets to encourage responses from candidates. This could involve asking open-ended questions or requesting more information about their experience.

Snippets to help recruit candidates

Here are a few examples of text snippets that you could use in your recruitment process.

Recruiter Introduction Email to Candidate Copy Snippet Copied!

Subject: [Your Name] from [Company Name]: Opportunities Await

Hello [Candidate’s Name],

I hope this email finds you well. My name is [Your Name], and I am a recruiter at [Company Name].

I came across your profile and was impressed by your experience in [specific skill or experience]. We’re currently looking for individuals who possess your skills and I believe you could be a great fit for us.

If you’re open to exploring new opportunities, I’d love to set up a time for us to chat about potential roles at [Company Name] that may interest you.

Looking forward to hearing from you.

Best regards,
[Your Name]
[Your Contact Information]

Job Application Acknowledgement Email Copy Snippet Copied!

Subject: Your Application to [Company Name]

Dear [Candidate’s Name],

We have received your application for the position of [Job Title]. We appreciate your interest in joining our team at [Company Name].

We are currently reviewing applications and will be in touch if your skills and experiences align with our requirements.

Best,
[Your Name]
[Your Contact Information]

Schedule Interview Email Templates Copy Snippet Copied!

Subject: [Company Name] Interview for [Job Title] – Let’s Chat!

Hi [Candidate’s Name],

Thanks for applying to the [Job Title] position at [Company Name]! We’re excited to learn more about you and would like to schedule an interview.

How about we meet on [Proposed Interview Date] at [Proposed Interview Time]? The interview will take place at [Company Address or via Video Conference Platform] and should last about [Approximate Duration of Interview].

Just reply to this email or give me a call at [Your Phone Number] to confirm, or if you need a different date or time. If we’re meeting virtually, I’ll send you the link once you confirm.

Looking forward to chatting with you, [Candidate’s Name]!

Best,
[Your Name]
[Your Contact Information]

Explore similar templates from these reference pages to maximize your customer service efficiency: Recruiter Introduction Email to Candidate, Job Application Acknowledgement Email, and Schedule Interview Email Templates. For a full list of useful text snippets to consider, be sure to check out the full list here in our template gallery.

How tools like TextExpander can help

TextExpander is a tool that can help recruiters save time and improve their efficiency. With TextExpander, you can create a library of all of the text snippets–blocks of text that you can insert into your responses to your candidates–that you’ve written. This library is one, organized location that you can pull the templates from.
By creating and using text snippets, you can optimize your email response times to potential employees. You can also ensure that you hire successfully by streamlining your candidate recruitment process.

Learn more about TextExpander for Recruiting and consider signing up for a free, 30-day trial today: https://textexpander.com/get-started.

Try it for yourself

With TextExpander, you can store and quickly expand full email templates, email addresses, and more anywhere you type. That means you’ll never have to misspell, memorize, or type the same things over and over again.

Subject: [Company Name] Interview Invitation for [Job Title] Position <br> <br>Dear [Candidate's Name], <br> <br>Thank you for your interest in the [Job Title] position at [Company Name]. We have reviewed your application, and we are excited to invite you to an interview to further discuss your qualifications and how they align with our needs. <br> <br>Please find the details of the interview below: <br> <br>Date: [Proposed Interview Date] <br>Time: [Proposed Interview Time] <br>Duration: [Approximate Duration of Interview] <br>Location: [Company Address or Remote via Video Conference Platform] <br>Interviewer(s): [Name(s) and Title(s) of Interviewer(s)] <br> <br>To confirm your interview or request an alternative date and time, please reply to this email or call me directly at [Your Phone Number] by [Deadline for Confirmation]. If the interview is being conducted remotely, we will provide you with the necessary access information upon your confirmation. <br> <br>In preparation for the interview, kindly ensure you have a stable internet connection and a quiet location if we are connecting via video conference. Also, please have a copy of your resume and any other relevant documents on hand for reference. <br> <br>If you have any questions or require further information, please do not hesitate to reach out. We look forward to learning more about you and discussing the potential for a fruitful collaboration with [Company Name]. <br> <br>Best regards, <br> <br>[Your Full Name] <br>[Your Title] <br>[Company Name] <br>[Your Email Address] <br>[Your Phone Number]
Subject: [Company Name] Interview for [Job Title] - Let's Chat! <br> <br>Hi [Candidate's Name], <br> <br>Thanks for applying to the [Job Title] position at [Company Name]! We're excited to learn more about you and would like to schedule an interview. <br> <br>How about we meet on [Proposed Interview Date] at [Proposed Interview Time]? The interview will take place at [Company Address or via Video Conference Platform] and should last about [Approximate Duration of Interview]. <br> <br>Just reply to this email or give me a call at [Your Phone Number] to confirm, or if you need a different date or time. If we're meeting virtually, I'll send you the link once you confirm. <br> <br>Looking forward to chatting with you, [Candidate's Name]! <br> <br>Best, <br> <br>[Your First Name] <br>[Your Title] <br>[Company Name] <br>[Your Email Address] <br>[Your Phone Number]
Subject: [Company Name] Executive Interview Invitation for [Job Title] Position <br> <br>Dear [Candidate's Name], <br> <br>Thank you for your interest in the [Job Title] position at [Company Name]. We have carefully reviewed your impressive background and experience, and we are eager to invite you for an executive interview to discuss how your leadership and vision align with our organization's strategic objectives. <br> <br>Please find the details of the interview below: <br> <br>Date: [Proposed Interview Date] <br>Time: [Proposed Interview Time] <br>Duration: [Approximate Duration of Interview] <br>Location: [Company Address or Remote via Video Conference Platform] <br>Interview Panel: [Names and Titles of Panel Members] <br> <br>To confirm your attendance or request an alternative date and time, kindly reply to this email or call me directly at [Your Phone Number] by [Deadline for Confirmation]. If the interview is being conducted remotely, we will provide you with the necessary access information upon your confirmation. <br> <br>We recommend you prepare for the interview by familiarizing yourself with our company's mission, values, and recent accomplishments. In addition, please have a copy of your resume and any other pertinent documents available for reference during the discussion. <br> <br>If you have any questions or require further information, please do not hesitate to reach out. We look forward to exploring the opportunity for you to make a significant impact as a leader at [Company Name]. <br> <br>Sincerely, <br> <br>[Your Full Name] <br>[Your Title] <br>[Company Name] <br>[Your Email Address] <br>[Your Phone Number]

Work smarter.

With TextExpander, you can store and quickly expand snippets anywhere you type. That means you'll never have to misspell, memorize, or type the same things over and over, ever again.

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