Write Helpful Candidate Interview Notes with Text Snippets

Updated: October 10, 2023

Interviewing is more than just asking questions. As an interviewer, your main aim during an interview is to understand if the candidate before you fits the job requirements. It’s a serious task that needs your full attention, discerning judgment, and excellent communication skills.

One secret weapon that can make your job way easier is taking notes. But we’re not talking about scribbles and doodles; we mean smart notes with text Snippets. This article will give you a practical guide on the value of taking notes during interviews and provide some insightful tips and text snippets to enhance your recruiting process.

Why should you take notes during interviews?

Finding the right match

Have you ever met a candidate who was so charming, you almost forgot what job you were interviewing them for? We all have. Taking neat, structured notes helps keep your eyes on the prize–the perfect hire. By jotting down skills, experiences, and potential fit for the role, you can ensure the candidate fits the job requirements like a glove.

Staying objective

Everyone has biases; that’s part of being human. However, in an interview, they can blur your judgment. That’s where notes save the day. By noting down clear, concrete facts about a candidate’s skills, you can keep your evaluation fair and focused. This means better hires based on facts, not feelings.

How to take notes with Snippets

Improving your note-taking game is simpler than you might think. Here are some quick tips:

  • Keep it short: Forget long paragraphs; stick to the key points.
  • Use abbreviations: To keep up with the conversation.
  • Be consistent: Same-style notes make comparing candidates easier.

Here’s where text snippets come in – they help make your notes standardized and easier to read. Here’s what that looks like.

Snippets to get your notes started

Each template below is tailored to emphasize different dimensions of a candidate’s profile, helping recruiters compile well-structured and detailed notes.

The first template is for early interviews, focusing on first impressions and basic skills like professionalism, communication, and job-relevant experience.

Initial Impressions and Basic Skills Verification Copy Snippet Copied!

  1. Initial Impressions: Was the candidate punctual? How did they present themselves? Include any notable observations about their demeanor and professionalism.
  2. Communication Skills: Assess their ability to express their thoughts clearly and effectively. How did they handle questions and discussions?
  3. Experience and Skills: Does their previous experience align with the job requirements? Note down any specific skills or qualifications they have that are relevant to the role.
  4. Strengths and Weaknesses: Based on the conversation, what are the candidate’s strengths and weaknesses? How did they address their weak areas?
  5. Cultural Fit: How would the candidate fit into our company culture? Are their values and working style compatible with our organization?
  6. Final Thoughts: Would this candidate be a good fit for the role and the team? Include any follow-up actions or points for future discussions.

The second template assesses technical skills and role-specific knowledge, evaluating a candidate’s understanding of the job, technical expertise, adaptability, and growth potential.

Technical Skills and Role-Specific Assessment Copy Snippet Copied!

  1. Understanding of the Role: What is the candidate’s understanding of the role? Do they know the technical aspects and responsibilities of the position?
  2. Technical Knowledge and Expertise: Evaluate the candidate’s technical skills and knowledge. How did they handle technical questions or problem-solving tasks?
  3. Relevant Projects/Experience: Discuss any projects or experiences that demonstrate their technical skills. What was their role, what challenges did they overcome, and what were the results?
  4. Adaptability: How well can the candidate adapt to new technologies, methods, or situations? Provide examples from the interview.
  5. Potential for Growth: Based on their past experience and current skill set, what is their potential for growth in this role?
  6. Overall Assessment: Would the candidate be technically competent to handle the role? Note any concerns or areas for further exploration.

The final template is for managerial roles, looking into leadership style, team management, decision-making, and alignment with the company’s vision and strategy.

Leadership and Team Dynamics Evaluation Copy Snippet Copied!

  1. Leadership Style: Describe the candidate’s leadership style based on the examples and scenarios they provided. Are they more directive, democratic, transformational, or hands-off?
  2. Team Management: How has the candidate handled team dynamics in the past? What strategies do they use to manage conflict or boost team productivity?
  3. Decision-Making Skills: Discuss the candidate’s decision-making process. How do they handle difficult decisions, and what factors do they consider?
  4. Vision and Strategy: Does the candidate have a clear vision and strategic approach to their work? Can they align their personal objectives with the team and company goals?
  5. Motivation and Engagement: What motivates the candidate, and how do they motivate their team? Do they demonstrate a passion for their work and the ability to inspire others?
  6. Closing Thoughts: Would this candidate be effective in a leadership role at our company? Consider their skills, approach, and alignment with our company’s leadership principles.

These templates help make sure you don’t miss any important details during interviews. This way, you can make smart and fair hiring choices.

For a full list of useful text snippets to consider, be sure to check out the full list here in our template gallery.

Benefit of text templates for interview notes

Using standardized note-taking methods like text snippets throughout the interview process ensures consistency and efficiency in your evaluations. It streamlines your record-keeping, enhances comparison between candidates, and reduces the possibility of bias. Plus, it saves you from trying to understand messy, hurried notes after the interview!

How tools like TextExpander can help

Taking smart notes can make a huge difference in your interviews. Why not start improving your notes today with a tool like TextExpander? It’s a handy tool that helps you make quick, clear, and standard text snippets.

By creating and using text snippets, you can save time and improve your efficiency as a recruiter. You can also ensure that you hire successfully by maintaining an objective approach to your candidate recruitment process.

Learn more about TextExpander for Recruiting and consider signing up for a free, 30-day trial today: https://textexpander.com/get-started.

Try it for yourself

With TextExpander, you can store and quickly expand full email templates, email addresses, and more anywhere you type. That means you’ll never have to misspell, memorize, or type the same things over and over again.

Subject: [Company Name] Interview Invitation for [Job Title] Position <br> <br>Dear [Candidate's Name], <br> <br>Thank you for your interest in the [Job Title] position at [Company Name]. We have reviewed your application, and we are excited to invite you to an interview to further discuss your qualifications and how they align with our needs. <br> <br>Please find the details of the interview below: <br> <br>Date: [Proposed Interview Date] <br>Time: [Proposed Interview Time] <br>Duration: [Approximate Duration of Interview] <br>Location: [Company Address or Remote via Video Conference Platform] <br>Interviewer(s): [Name(s) and Title(s) of Interviewer(s)] <br> <br>To confirm your interview or request an alternative date and time, please reply to this email or call me directly at [Your Phone Number] by [Deadline for Confirmation]. If the interview is being conducted remotely, we will provide you with the necessary access information upon your confirmation. <br> <br>In preparation for the interview, kindly ensure you have a stable internet connection and a quiet location if we are connecting via video conference. Also, please have a copy of your resume and any other relevant documents on hand for reference. <br> <br>If you have any questions or require further information, please do not hesitate to reach out. We look forward to learning more about you and discussing the potential for a fruitful collaboration with [Company Name]. <br> <br>Best regards, <br> <br>[Your Full Name] <br>[Your Title] <br>[Company Name] <br>[Your Email Address] <br>[Your Phone Number]
Subject: [Company Name] Interview for [Job Title] - Let's Chat! <br> <br>Hi [Candidate's Name], <br> <br>Thanks for applying to the [Job Title] position at [Company Name]! We're excited to learn more about you and would like to schedule an interview. <br> <br>How about we meet on [Proposed Interview Date] at [Proposed Interview Time]? The interview will take place at [Company Address or via Video Conference Platform] and should last about [Approximate Duration of Interview]. <br> <br>Just reply to this email or give me a call at [Your Phone Number] to confirm, or if you need a different date or time. If we're meeting virtually, I'll send you the link once you confirm. <br> <br>Looking forward to chatting with you, [Candidate's Name]! <br> <br>Best, <br> <br>[Your First Name] <br>[Your Title] <br>[Company Name] <br>[Your Email Address] <br>[Your Phone Number]
Subject: [Company Name] Executive Interview Invitation for [Job Title] Position <br> <br>Dear [Candidate's Name], <br> <br>Thank you for your interest in the [Job Title] position at [Company Name]. We have carefully reviewed your impressive background and experience, and we are eager to invite you for an executive interview to discuss how your leadership and vision align with our organization's strategic objectives. <br> <br>Please find the details of the interview below: <br> <br>Date: [Proposed Interview Date] <br>Time: [Proposed Interview Time] <br>Duration: [Approximate Duration of Interview] <br>Location: [Company Address or Remote via Video Conference Platform] <br>Interview Panel: [Names and Titles of Panel Members] <br> <br>To confirm your attendance or request an alternative date and time, kindly reply to this email or call me directly at [Your Phone Number] by [Deadline for Confirmation]. If the interview is being conducted remotely, we will provide you with the necessary access information upon your confirmation. <br> <br>We recommend you prepare for the interview by familiarizing yourself with our company's mission, values, and recent accomplishments. In addition, please have a copy of your resume and any other pertinent documents available for reference during the discussion. <br> <br>If you have any questions or require further information, please do not hesitate to reach out. We look forward to exploring the opportunity for you to make a significant impact as a leader at [Company Name]. <br> <br>Sincerely, <br> <br>[Your Full Name] <br>[Your Title] <br>[Company Name] <br>[Your Email Address] <br>[Your Phone Number]

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