Interview Confirmation Email Templates for Recruiters and Candidates
Updated: April 16, 2024Effective communication between recruiters and candidates is crucial. One of the most important aspects of this communication is the interview confirmation email. This initial touchpoint sets the stage for a successful interview process, creating a positive impression and ensuring that both parties are well-prepared for the conversation ahead.
In this article, we present email examples that demonstrate how recruiters can confidently and professionally confirm interviews with candidates. By utilizing these examples, you will not only streamline your hiring process but also enhance the candidate experience, leaving a lasting impact on top talent as they consider joining your organization.
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Confirmation of Interview Date and Location Copy Snippet Copied!
Dear [Candidate’s Name],
We are excited to invite you for an interview for the [Job Title] position at [Company Name]. Please find the details of your interview below:
Date: [Date]
Time: [Time]
Location: [Company Address]
Interviewer: [Interviewer’s Name and Title]
Please confirm your availability by replying to this email. If you have any questions or need to reschedule, feel free to reach out to us.
We look forward to meeting you!
Best regards,
[Your Name]
[Your Title]
[Company Name]
[Contact Information]
Confirmation of Interview Date and Location, Example Two Copy Snippet Copied!
Hello [Candidate’s Name],
Thank you for applying to the [Job Title] position at [Company Name]. We would like to schedule an interview to further discuss your qualifications. Here are the details:
Date: [Date]
Time: [Time]
Format: [Video Conference / Phone Call]
Interviewer: [Interviewer’s Name and Title]
Kindly confirm your attendance by responding to this email. If you have any concerns or need to reschedule, please let us know.
We look forward to talking with you!
Best regards,
[Your Name]
[Your Title]
[Company Name]
[Contact Information]
Confirmation for a Phone Interview Copy Snippet Copied!
Dear [Candidate’s Name],
Thank you for your interest in the [Job Title] position at [Company Name]. We are excited to learn more about your qualifications through a phone interview. Please find the details of your phone interview below:
Date: [Date]
Time: [Time]
Interviewer: [Interviewer’s Name and Title]
Contact Number: [Interviewer’s Phone Number]
At the scheduled time, our interviewer, [Interviewer’s Name], will call you at the phone number provided in your application. If there is a different phone number you would prefer us to use, kindly reply to this email with the updated contact information.
Please ensure that you are in a quiet and comfortable location with good reception for the phone interview. We also encourage you to have a copy of your resume and any other relevant materials available during the call.
To confirm your availability for the phone interview, please reply to this email. If you need to reschedule or have any questions, do not hesitate to reach out to us.
We look forward to speaking with you and discussing your potential fit for the [Job Title] position.
Best regards,
[Your Name]
[Your Title]
[Company Name]
[Contact Information]
Confirmation for a Zoom Interview Copy Snippet Copied!
Dear [Candidate’s Name],
Thank you for applying to the [Job Title] position at [Company Name]. We are excited to further discuss your qualifications through a Zoom interview. Please find the details of your Zoom interview below:
Date: [Date]
Time: [Time]
Interviewer: [Interviewer’s Name and Title]
Zoom Meeting Details:
Meeting Link: [Zoom Meeting URL]
Meeting ID: [Zoom Meeting ID]
Passcode: [Zoom Meeting Passcode]
To join the interview, simply click on the meeting link provided or enter the Meeting ID and Passcode in your Zoom application. We recommend testing your audio and video setup prior to the interview to ensure a smooth experience. You can do this by visiting the Zoom test meeting at https://zoom.us/test.
Please confirm your attendance by replying to this email. If you have any questions, need technical assistance, or need to reschedule, feel free to reach out to us.
During the interview, have a copy of your resume and any other relevant materials readily available for reference. We look forward to connecting with you and discussing your potential fit for the [Job Title] position.
Best regards,
[Your Name]
[Your Title]
[Company Name]
[Contact Information]
Confirming Availability for an Interview Copy Snippet Copied!
Dear [Candidate’s Name],
Thank you for confirming your availability for the interview for the [Job Title] position at [Company Name]. We are excited to have the opportunity to meet you and discuss your qualifications. As a reminder, here are the details of your interview:
Date: [Date]
Time: [Time]
Location: [Company Address] (or) Format: [Video Conference / Phone Call]
Interviewer: [Interviewer’s Name and Title]
In preparation for the interview, please bring (or have available) the following items:
1. An updated copy of your resume
2. A valid form of identification (for in-person interviews)
3. A list of references, if not previously submitted
4. Any other documentation that you feel may support your application (e.g., portfolio, work samples, certifications)
If you have any questions or concerns before the interview, please feel free to reach out to us. For video conference interviews, you will receive an email with a link and instructions on how to join the call.
We look forward to meeting you and exploring the possibility of you joining our team at [Company Name].
Best regards,
[Your Name]
[Your Title]
[Company Name]
[Contact Information]
Confirmation of Interview by a Candidate Copy Snippet Copied!
Dear [Your Name],
Thank you for inviting me to interview for the [Job Title] position at [Company Name]. I am excited about this opportunity and would like to confirm my attendance for the interview as scheduled.
Interview Details:
Date: [Date]
Time: [Time]
Location: [Company Address] (or) Format: [Video Conference / Phone Call]
Interviewer: [Interviewer’s Name and Title]
I appreciate the information provided and will ensure that I have all the required documents ready for the interview. If there are any changes or additional details I should be aware of, please do not hesitate to contact me.
Once again, thank you for this opportunity. I am looking forward to discussing my qualifications further and learning more about the [Job Title] role and [Company Name].
Best regards,
[Candidate’s Name]
[Candidate’s Contact Information]
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