Interview Reminder Email Templates

Updated: May 30, 2023

The interview reminder email is a crucial element in ensuring a seamless and efficient hiring process. By sending a timely and well-structured reminder, recruiters can help candidates arrive prepared and on time, increasing the likelihood of a successful interview.

In this article are various interview reminder email templates, delve into the different approaches you can take, and provide you with practical templates that can be adapted to suit your unique needs.

Friendly Reminder Copy Snippet Copied!

Subject: Reminder: Interview with [Company Name] for [Job Title]

Dear [Candidate’s Name],

This is a friendly reminder about your upcoming interview for the [Job Title] position with [Company Name] on [Date] at [Time].

We look forward to discussing your qualifications and learning more about how you could contribute to our team.

Best regards,
[Your Name]
[Your Contact Information]

Interview Reminder & Checklist Copy Snippet Copied!

Subject: Interview Reminder and Checklist for [Job Title] Position

Dear [Candidate’s Name],

We’re excited to meet you on [Date] at [Time] for your interview for the [Job Title] position. To help the day go smoothly, we’ve put together a small checklist of things you might want to bring:

Copies of your resume
List of references
Portfolio of work, if applicable
Identification and any required documents
We look forward to seeing you soon.

Best regards,
[Your Name]
[Your Contact Information]

Preparing for Interview Copy Snippet Copied!

Subject: Preparing for Your Interview with [Company Name]

Dear [Candidate’s Name],

We’re looking forward to meeting you on [Date] at [Time] for your interview. To help you prepare, here are a few things you might want to do before the interview:

Review the job description and our company’s mission
Prepare any questions you may have about the role or our company
If needed, conduct a practice interview or review common interview questions

Best regards,
[Your Name]
[Your Contact Information]

Reminder for Onsite Interview Copy Snippet Copied!

Subject: Reminder for Your Onsite Interview at [Company Name]

Dear [Candidate’s Name],

This is to remind you about your interview at our office on [Date] at [Time]. The address is [Company Address].

Please arrive 10-15 minutes early to allow time for check-in at the reception. Remember to bring any necessary documents with you.

We look forward to meeting you in person.

Best regards,
[Your Name]
[Your Contact Information]

Upcoming Online Interview Copy Snippet Copied!

Subject: Your Upcoming Online Interview with [Company Name]

Dear [Candidate’s Name],

This is a reminder for your online interview scheduled for [Date] at [Time].

We’ll be using [Platform, e.g., Zoom, Teams, Google Meet], and the meeting link is included below:

[Meeting Link]

Please ensure that your internet connection is stable and that your camera and microphone are working properly before the interview begins.

Looking forward to meeting you online.

Best regards,
[Your Name]
[Your Contact Information]

Try it for yourself

With TextExpander, you can store and quickly expand full email templates, email addresses, and more anywhere you type. That means you’ll never have to misspell, memorize, or type the same things over and over again.

Subject: Reminder: Interview with [Company Name] for [Job Title] <br> <br>Dear [Candidate's Name], <br> <br>This is a friendly reminder about your upcoming interview for the [Job Title] position with [Company Name] on [Date] at [Time]. <br> <br>We look forward to discussing your qualifications and learning more about how you could contribute to our team. <br> <br>Best regards, <br>[Your Name] <br>[Your Contact Information]
Subject: Interview Reminder and Checklist for [Job Title] Position <br> <br>Dear [Candidate's Name], <br> <br>We're excited to meet you on [Date] at [Time] for your interview for the [Job Title] position. To help the day go smoothly, we've put together a small checklist of things you might want to bring: <br> <br>Copies of your resume <br>List of references <br>Portfolio of work, if applicable <br>Identification and any required documents <br>We look forward to seeing you soon. <br> <br>Best regards, <br>[Your Name] <br>[Your Contact Information]
Subject: Preparing for Your Interview with [Company Name] <br> <br>Dear [Candidate's Name], <br> <br>We're looking forward to meeting you on [Date] at [Time] for your interview. To help you prepare, here are a few things you might want to do before the interview: <br> <br>Review the job description and our company's mission <br>Prepare any questions you may have about the role or our company <br>If needed, conduct a practice interview or review common interview questions <br> <br>Best regards, <br>[Your Name] <br>[Your Contact Information]
Subject: Reminder for Your Onsite Interview at [Company Name] <br> <br>Dear [Candidate's Name], <br> <br>This is to remind you about your interview at our office on [Date] at [Time]. The address is [Company Address]. <br> <br>Please arrive 10-15 minutes early to allow time for check-in at the reception. Remember to bring any necessary documents with you. <br> <br>We look forward to meeting you in person. <br> <br>Best regards, <br>[Your Name] <br>[Your Contact Information]
Subject: Your Upcoming Online Interview with [Company Name] <br> <br>Dear [Candidate's Name], <br> <br>This is a reminder for your online interview scheduled for [Date] at [Time]. <br> <br>We'll be using [Platform, e.g., Zoom, Teams, Google Meet], and the meeting link is included below: <br> <br>[Meeting Link] <br> <br>Please ensure that your internet connection is stable and that your camera and microphone are working properly before the interview begins. <br> <br>Looking forward to meeting you online. <br> <br>Best regards, <br>[Your Name] <br>[Your Contact Information]

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