Recruiter Call Scripts

Updated: June 02, 2023

Recruiting top talent is a demanding and intricate process. Among the many tools and strategies available to hiring managers and recruiters, developing compelling and effective call scripts is an essential skill that can help streamline the recruitment process.

In this article, we'll explore five distinct call script examples that can serve as a guide for hiring managers and recruiters alike. These scripts are designed to tackle different scenarios including cold calling prospects, calling via reference, following up after receiving a job application, scheduling interviews, and updating candidates on their application status.

Reviewed Your Profile Copy Snippet Copied!

Hello [Prospect’s Name],

My name is [Your Name], and I am a Hiring Manager with [Your Company’s Name]. We recently came across your profile on [where you found their details] and were impressed with your background in [their field of expertise]. We currently have an opportunity at our firm that seems to align perfectly with your experience and skills.

It’s for a [job title] role where your background in [specific skills/industry experience] would be a great fit. This role involves [brief role responsibilities]. Would this be something you might be interested in exploring further?

Thank you for considering this opportunity. If you’re interested, we could set up a time to discuss more about the role, our company, and answer any questions you might have.

Referred To You Copy Snippet Copied!

Hello [Prospect’s Name],

My name is [Your Name], and I am a Hiring Manager at [Your Company’s Name]. I recently received your contact from [referrer’s name], who suggested you might be interested in an open position we have.

The position is for a [job title], and your [specific skills/industry experience] came highly recommended by [referrer’s name]. The role involves [brief role responsibilities]. I was hoping we could discuss this opportunity further at a time convenient to you.

Regarding Your Application Copy Snippet Copied!

Hello [Applicant’s Name],

This is [Your Name] from [Your Company’s Name]. I’m reaching out regarding the application you submitted for the [Job Title] position. Firstly, I wanted to thank you for considering our company and taking the time to apply.

I’ve reviewed your application and was impressed with your qualifications and experience. I would love to get a better sense of your interest in this role and discuss your experience in more detail. Could we arrange a time to speak over the phone or meet virtually at your earliest convenience?

Your Qualifications Copy Snippet Copied!

Hello [Applicant’s Name],

My name is [Your Name] from [Your Company’s Name]. I’m reaching out in regards to your recent application for the [Job Title] position.

After reviewing your qualifications, we believe you could be a strong fit for our team. Consequently, we would like to move forward with the next step of our hiring process, which is a formal interview.

This would be an opportunity for us to learn more about your background, skills, and motivations. Additionally, it would provide you with a chance to gain a better understanding of the role and our company, as well as ask any questions you may have.

I was hoping to schedule this interview at a time that suits you. Could you please let me know your availability over the next week? We can conduct the interview either in-person at our offices, or if you prefer, we can arrange for a virtual meeting.

We look forward to taking this next step with you, and I’ll wait for your response to finalize the interview details.

Keep You Updated Copy Snippet Copied!

Hello [Applicant’s Name],

This is [Your Name] from [Your Company’s Name]. I am reaching out regarding your recent application for the [Job Title] position.

I want to keep you updated on your application status. At this point, we are in the process of reviewing all the applications we’ve received. We appreciate your patience in this matter.

I will reach out again once we have further updates. In the meantime, if you have any questions or require further information, please don’t hesitate to contact me.

Thank you once again for considering [Your Company’s Name] as your potential employer. We appreciate your interest.

Try it for yourself

With TextExpander, you can store and quickly expand full email templates, email addresses, and more anywhere you type. That means you’ll never have to misspell, memorize, or type the same things over and over again.

Hello [Prospect's Name], <br> <br>My name is [Your Name], and I am a Hiring Manager with [Your Company's Name]. We recently came across your profile on [where you found their details] and were impressed with your background in [their field of expertise]. We currently have an opportunity at our firm that seems to align perfectly with your experience and skills. <br> <br>It's for a [job title] role where your background in [specific skills/industry experience] would be a great fit. This role involves [brief role responsibilities]. Would this be something you might be interested in exploring further? <br> <br>Thank you for considering this opportunity. If you're interested, we could set up a time to discuss more about the role, our company, and answer any questions you might have.
Hello [Prospect's Name], <br> <br>My name is [Your Name], and I am a Hiring Manager at [Your Company's Name]. I recently received your contact from [referrer's name], who suggested you might be interested in an open position we have. <br> <br>The position is for a [job title], and your [specific skills/industry experience] came highly recommended by [referrer's name]. The role involves [brief role responsibilities]. I was hoping we could discuss this opportunity further at a time convenient to you.
Hello [Applicant's Name], <br> <br>This is [Your Name] from [Your Company's Name]. I'm reaching out regarding the application you submitted for the [Job Title] position. Firstly, I wanted to thank you for considering our company and taking the time to apply. <br> <br>I've reviewed your application and was impressed with your qualifications and experience. I would love to get a better sense of your interest in this role and discuss your experience in more detail. Could we arrange a time to speak over the phone or meet virtually at your earliest convenience?
Hello [Applicant's Name], <br> <br>My name is [Your Name] from [Your Company's Name]. I'm reaching out in regards to your recent application for the [Job Title] position. <br> <br>After reviewing your qualifications, we believe you could be a strong fit for our team. Consequently, we would like to move forward with the next step of our hiring process, which is a formal interview. <br> <br>This would be an opportunity for us to learn more about your background, skills, and motivations. Additionally, it would provide you with a chance to gain a better understanding of the role and our company, as well as ask any questions you may have. <br> <br>I was hoping to schedule this interview at a time that suits you. Could you please let me know your availability over the next week? We can conduct the interview either in-person at our offices, or if you prefer, we can arrange for a virtual meeting. <br> <br>We look forward to taking this next step with you, and I'll wait for your response to finalize the interview details.
Hello [Applicant's Name], <br> <br>This is [Your Name] from [Your Company's Name]. I am reaching out regarding your recent application for the [Job Title] position. <br> <br>I want to keep you updated on your application status. At this point, we are in the process of reviewing all the applications we've received. We appreciate your patience in this matter. <br> <br>I will reach out again once we have further updates. In the meantime, if you have any questions or require further information, please don't hesitate to contact me. <br> <br>Thank you once again for considering [Your Company's Name] as your potential employer. We appreciate your interest.

Work smarter.

With TextExpander, you can store and quickly expand snippets anywhere you type. That means you'll never have to misspell, memorize, or type the same things over and over, ever again.

|

Less Repetition, More Customer Delight

TextExpander gives your team the power to do what they do best — faster.