Employee Referral Email Templates
Updated: April 16, 2024Employee referrals have proven to be one of the most effective methods of finding top talent. Not only do referred candidates tend to have a higher retention rate, but they also often possess a better understanding of the company culture, thanks to their connection with the referring employee. However, engaging with employee referrals requires a delicate approach, as the communication must be both professional and personable.
In this article, we present five email templates recruiters can use for contacting employee referrals across various industries and job levels. These templates are designed to help recruiters build a rapport with referred candidates while maintaining a strong employer brand, ultimately leading to a more successful and fruitful recruitment process.
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Introduction & Invitation to Apply Copy Snippet Copied!
Subject: Exciting Job Opportunity at [Company Name] – Referred by [Referring Employee’s Name]
Dear [Referral’s Name],
I hope this message finds you well. My name is [Your Full Name], and I am a recruiter at [Company Name]. Your colleague and friend, [Referring Employee’s Name], has recommended you as a potential candidate for an exciting job opportunity we currently have open for the position of [Job Title]. Based on [Referring Employee’s Name]’s endorsement and your background, we believe you may be a great fit for our team.
At [Company Name], we value the skills and qualities that our employees bring to the table, and we are committed to providing an environment that encourages growth and development. This position offers a unique opportunity to contribute to our organization’s success while advancing your career in a supportive and dynamic workplace.
To apply for the [Job Title] position, please visit the following link: [Application URL]. You can also find more information about the role, responsibilities, and qualifications in the attached job description.
If you have any questions or would like to discuss the position further, please don’t hesitate to reach out to me via email at [Your Email Address] or by phone at [Your Phone Number]. I would be more than happy to assist you and provide any additional information you may need.
We appreciate [Referring Employee’s Name]’s recommendation and your consideration of this opportunity. We hope you will take advantage of this exciting career prospect with [Company Name].
Best regards,
[Your Full Name]
[Your Title]
[Company Name]
[Your Email Address]
[Your Phone Number]
Short & Informal Example Copy Snippet Copied!
Subject: Hey [Referral’s Name], [Referring Employee’s Name] recommended you for a job at [Company Name]!
Hi [Referral’s Name],
Hope you’re doing great! I’m [Your First Name], a recruiter at [Company Name]. Your friend [Referring Employee’s Name] mentioned you’d be an awesome fit for our [Job Title] position. We’d love for you to apply and see if you’d like to join our team!
Here’s the link to apply: [Application URL]. Check it out and let me know if you have any questions. You can reach me at [Your Email Address] or [Your Phone Number].
Looking forward to hearing from you, [Referral’s Name]!
Best,
[Your First Name]
[Your Title]
[Company Name]
[Your Email Address]
[Your Phone Number]
Executive Example Copy Snippet Copied!
Subject: Exclusive Executive Opportunity at [Company Name] – Referred by [Referring Employee’s Name]
Dear [Referral’s Name],
I hope this message finds you well. My name is [Your Full Name], and I am a recruiter at [Company Name]. Your esteemed colleague, [Referring Employee’s Name], has recommended you as a potential candidate for a high-impact executive role we currently have open for the position of [Job Title]. Based on [Referring Employee’s Name]’s endorsement and your extensive experience, we believe you could be an excellent fit for our leadership team.
At [Company Name], we recognize the importance of strong leadership and the transformative power it can have on our organization. This executive position offers a unique opportunity to shape our strategic direction, drive innovation, and foster a culture of excellence.
To explore this opportunity further, we invite you to apply for the [Job Title] position by visiting the following link: [Application URL]. You can also find more information about the role, key responsibilities, and qualifications in the attached job description.
If you have any questions or would like to discuss the position in greater detail, please feel free to reach out to me via email at [Your Email Address] or by phone at [Your Phone Number]. I would be delighted to assist you and provide any additional information you may require.
We greatly appreciate [Referring Employee’s Name]’s recommendation and your consideration of this prestigious opportunity. We hope you will seize this chance to embark on an exciting and rewarding journey with [Company Name].
Kind regards,
[Your Full Name]
[Your Title]
[Company Name]
[Your Email Address]
[Your Phone Number]
Example for a Sales or Marketing Position Copy Snippet Copied!
Subject: Exciting Sales/Marketing Opportunity at [Company Name] – Referred by [Referring Employee’s Name]
Dear [Referral’s Name],
I hope this message finds you well. My name is [Your Full Name], and I am a recruiter at [Company Name]. Your colleague and friend, [Referring Employee’s Name], has recommended you as a potential candidate for an exciting job opportunity we currently have open for the position of [Job Title] in our Sales/Marketing department. Based on [Referring Employee’s Name]’s endorsement and your background, we believe you may be a great fit for our team.
At [Company Name], we value the creativity, drive, and passion that our sales and marketing professionals bring to the table, and we are committed to providing an environment that encourages growth and development. This position offers a unique opportunity to contribute to our organization’s success while advancing your career in a dynamic and rewarding workplace.
To apply for the [Job Title] position, please visit the following link: [Application URL]. You can also find more information about the role, responsibilities, and qualifications in the attached job description.
If you have any questions or would like to discuss the position further, please don’t hesitate to reach out to me via email at [Your Email Address] or by phone at [Your Phone Number]. I would be more than happy to assist you and provide any additional information you may need.
We appreciate [Referring Employee’s Name]’s recommendation and your consideration of this opportunity. We hope you will take advantage of this exciting career prospect with [Company Name].
Best regards,
[Your Full Name]
[Your Title]
[Company Name]
[Your Email Address]
[Your Phone Number]
Introduction to Program, to Internal Team Copy Snippet Copied!
Subject: Introducing [Company Name]’s New Employee Referral Program – Help Us Grow Our Team!
Dear [Employee’s Name],
We are excited to announce the launch of [Company Name]’s Employee Referral Program! As a valued member of our team, your insights and network can play a crucial role in helping us identify and attract top talent for our open positions.
We believe that great people know other great people, and we want to leverage your connections to expand our team with individuals who share our values, passion, and commitment to excellence.
Here’s how the Employee Referral Program works:
Identify potential candidates: Think of friends, former colleagues, or acquaintances who you believe would be a great fit for any of our current job openings.
Submit your referral: To refer a candidate, please visit our referral submission portal at [Referral Portal URL] and provide the necessary information. You can also find a list of our current job openings on the portal.
Reward for successful hires: If your referral is hired and completes [Number of Days/Months] of successful employment with [Company Name], you will receive a referral bonus of [Bonus Amount, Currency] as a token of our appreciation.
Remember, there is no limit to the number of referrals you can submit, and each successful hire represents another opportunity to earn a referral bonus!
To ensure the success of this program, we kindly ask that you only refer candidates who meet the minimum qualifications for the respective job openings and who have not applied to [Company Name] in the past [Number of Months] months.
If you have any questions about the Employee Referral Program or need assistance with the referral process, please do not hesitate to reach out to me at [Your Email Address] or [Your Phone Number].
Thank you for your continued dedication to [Company Name] and your help in expanding our team with exceptional talent. Together, we can drive our organization towards even greater success.
Best regards,
[Your Full Name]
[Your Title]
[Company Name]
[Your Email Address]
[Your Phone Number]
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