best therapist notes software

Best Therapist Notes Software & Apps

Therapists and other professionals are constantly seeking ways to enhance the efficacy of their practices while ensuring optimal client care. Keeping on track with appointments, organizing your notes, and assisting in your client’s health can be difficult and stressful if you do not have an organizational system.

Digital therapy-centric applications have emerged as powerful allies in this endeavor. These tools streamline administrative tasks, reduce overhead, and foster better communication. Additionally, many come equipped with solutions to enhance data security and support evidence-based interventions.

For mental health practitioners, embracing these digital solutions means spending less time on paperwork and more time doing what they do best: providing essential care, guidance, and support to those in need. We’ve assembled a list of some of the best apps to enhance your therapy and your practice. 


Time is a precious resource. Each minute saved on administrative tasks translates to more time for patient care and research. Enter TextExpander, a tool that acts as a bridge between efficiency and meticulousness by enhancing the therapist’s productivity without compromising the quality of their notes.

TextExpander allows professionals to create and employ text shortcuts for frequently used phrases, sentences, or paragraphs. This could mean a swift insertion of standard therapeutic guidelines, common diagnostic criteria, or session summaries into reports and notes.

Therapists often document similar patterns of behaviors, emotions, or interventions across different sessions. With TextExpander, they can craft snippets for such recurring observations, ensuring consistent, accurate, and expedited note compilation, regardless of whether you use BIRP notes, DAP notes, GIRP notes, or old-fashioned SOAP notes. By minimizing repetitive typing, the software not only reduces the potential for manual errors but also empowers therapists to focus more on the nuances of each session.

  • Platforms supported: Chrome, macOS, Windows, Android, and iOS
  • Price: $3.33 monthly to $10.83 monthly

“Every keystroke saved, is time saved, which means I can do my job longer and see more children.” — Dr. Melanie Hsu


The initial stages of the therapeutic journey involve a significant amount of administrative work, from gathering patient histories to understanding specific needs and concerns. IntakeQ simplifies this crucial onboarding process.

Designed specifically for the nuances of healthcare, IntakeQ offers a seamless platform for creating and managing intake forms, ensuring therapists have the necessary information at their fingertips. Additionally, IntakeQ empowers therapists to centralize all client intake data on a single, secure platform. IntakeQ’s e-signature features, automated reminders for appointments, and secure messaging speed up the documentation process and enhance the client experience. 

  • Platforms supported: Web, macOS, and Windows
  • Price: $50 monthly is a platform that addresses the unique challenges of solo and small therapy practices. It offers a holistic solution. From appointment scheduling to billing and video sessions, consolidates essential functions, thereby reducing the time therapists invest in disparate systems and allowing them a sharper focus on patient care. aids therapists in their note-taking endeavors. It offers structured note-taking templates specifically crafted for therapy. Therapists can draft, revisit, and refine their session notes with ease, leveraging automated prompts tailored to therapeutic contexts.

  • Platforms supported: Web, macOS, and Windows
  • Price: $50 monthly to $70 monthly

Standard Notes

Designed with an emphasis on privacy, Standard Notes ensures that every piece of data — every insight, observation, and reflection — is encrypted end-to-end, granting therapists peace of mind about the sanctity of their notes.

Beyond its security features, Standard Notes helps therapists enhance the quality and organization of their documentation. Its clean interface allows for distraction-free note-taking, enabling therapists to capture session details with precision.

The app’s tagging and pinning functionalities facilitate the categorization of notes based on themes, sessions, or client names, streamlining retrieval and review. Plus, with the ability to integrate extensions, therapists can customize their note-taking environment, embedding rich-text editors or markdown for detailed annotations.

  • Platforms supported: Web, macOS, Windows, iOS, and Android
  • Price: Free to $10 monthly


VeraCrypt is another solution tailored to the needs of data-sensitive professionals. With mounting threats of data breaches and cyber-attacks, therapists need to ensure their records — whether they are session notes, treatment plans, or personal client details — are stored with the utmost security.

VeraCrypt creates an encrypted virtual disk within a file, making it virtually impenetrable to unauthorized access. For therapists managing digital records, this means peace of mind, knowing that their patient data remains confidential and secure.

  • Platforms supported: Web, macOS, and Windows
  • Price: Free 


Joplin’s open-source nature ensures that the platform evolves continuously, adapting to user feedback and requirements. This creates a dynamic space where therapists can seamlessly organize session summaries, therapeutic insights, and professional resources. The platform also possesses synchronization capabilities across devices that enhance productivity, ensuring that therapists have their notes accessible whenever and wherever they need them. 

While Joplin boasts robust encryption for safeguarding data, its structure and simplicity make it especially apt for managing non-sensitive information. Whether it’s curating therapy resources, drafting general observations, or jotting down professional development notes, Joplin’s organizational capabilities ensure that such data is easily retrievable and well-categorized. 

  • Platforms supported: Web, macOS, Windows, iOS, and Android
  • Price: $2.50 monthly to $7.08 monthly 


Tutanota, with its emphasis on robust encryption, offers a secure email platform, ensuring that every piece of correspondence remains shielded from prying eyes. Whether it’s exchanging progress notes, coordinating appointments, or discussing sensitive therapeutic insights, therapists can confidently know that the platform’s end-to-end encryption upholds the confidentiality integral to their profession. 

Additionally, Tutanota’s intuitive interface minimizes the learning curve, allowing even those unfamiliar with encrypted email services to transition smoothly. For therapists, the benefits extend beyond just data security: using a platform like Tutanota communicates to clients a deep commitment to preserving their privacy, thereby fostering greater trust and openness in the therapeutic relationship.

  • Platforms supported: Web, macOS, Windows, iOS, and Android
  • Price: Free to $8.50 monthly