Job recruitment can be a grueling and difficult process filled with repetitive typing of the same email responses, sorting through candidates that aren’t the right fit or don’t show up for interviews, and managing growing lists of candidates that need to be screened.
With employees quitting their job with little-to-no notice, vacancies in companies and businesses are greater than they have been in recent memory. These vacancies put stress on current employees, make the company lose money, and result in a net-negative culture around the office.
Luckily, recruitment automation software can be used to get potential employees connected to your business so these vacancies can be filled as quickly as possible.
Recruitment automation software has many different meanings to many different people, but for this article, this type of software is simply any type of software that can help automate the onerous process of getting in touch with, screening, or hiring potential employees. Some of the potential types of recruitment software that you can use are:
- Shorthand automation software
- Applicant tracking systems
- Job search sites
- Recruitment CRM
- Predictive hiring
Shorthand Automation Software
When you are recruiting for a job, you are consistently sending out similar messages to potential employees, but typical recruitment automation software may not have the resources or features available to streamline the process.
Shorthand automation software can assist in automating and streamlining aspects of recruitment that are not focused on by other software types. Although this type of software is not the typical version of recruitment automation software, its uses are invaluable, and our pick’s affordable price makes it worthwhile to add to your recruitment arsenal.
Our pick: TextExpander
TextExpander allows you to create custom keyboard shortcuts for frequently used texts. You can create these shortcuts for email templates, job descriptions, or interview questions. TextExpander is platform agnostic: it can be used across any platform or web app you use without integrations or downloads. Seamlessly moving from LinkedIn, email, and your ATS means you’ll save significant time not having to repeat your typing in multiple places. Additionally, these templates can be shared with team members who are also recruiting. On the whole, your team can save hours a week using these templates and snippets to speed up some of your writing. With features like fill-in-the-blank snippets for personalized communication and smart suggestions based on your typing habits, TextExpander will dramatically increase your productivity, reduce errors, and ensure consistency in your messages.
- Platforms supported: Chrome, macOS, Windows, Android, and iOS
- Price: $3.33 monthly to $10.83 monthly
Applicant Tracking Systems (ATS)
Applicant Tracking Systems are databases where companies can store whatever recruitment-related data they need to. They can store and categorize applications to make the screening process faster and more organized. Additionally, it simplifies tracking and managing applicants by providing a centralized platform to organize candidate information, track communication, and monitor the hiring stages. Although an ATS can make your candidates searchable and easier to find, an ATS can be manipulated by certain users to give themselves a better chance at a job by using specific keywords in a resume or application.
Our pick: Pinpoint
Pinpoint provides intelligent automation which allows you to streamline tasks like CV screening, interview scheduling, and communication with candidates, significantly reducing administrative time. Pinpoint is designed for larger companies that have large recruitment numbers. Its standout feature is the powerful analytics suite, which provides actionable insights to help refine your hiring strategy. Pinpoint also enhances the candidate experience with a customizable careers portal that enables easy application and keeps candidates updated throughout the process. Moreover, its robust diversity and inclusion tools, like its blind screening feature, can help your company build a more diverse workforce that does not adhere to any biases.
- Platforms supported: Web
- Price: starting at $600 monthly
Runner-up: JazzHR
JazzHR has features like automated job postings, customizable screening questions, and interview scheduling tools that save valuable time. JazzHR’s advanced reporting and analytics give you actionable insights into your hiring process, allowing for continuous improvement. The standout feature is its collaborative hiring with real-time, role-based access for team members, facilitating collective and informed decision-making. JazzHR uses collaboration across the app to make the best collaborative ATS. Additionally, JazzHR is very affordable and geared toward SMBs. However, this cheaper price comes with some hindrances. Some contend that the UI is not intuitive and that the customization options are limited. For these reasons, Pinpoint is still our pick.
- Platforms supported: Web
- Price: from $49 monthly to $359 monthly
Job Search Sites
Are you having trouble being noticed with all of the possible job opportunities around? If you feel this is the case, a job aggregator or job board might be for you. The difference between these two types is their pricing. Job aggregators scour the internet for listings and vacancies within companies and put them on their websites for free. A job board, on the other hand, displays websites that have paid to be on the site. Both of these have certain drawbacks. For example, with no prioritized viewing, jobs on a job aggregator can be lost in the noise with so many potential jobs present on the app or website. Job boards, however, have fewer users because of the fewer listings; therefore, there is not a massive pool of people to pull from.
Our pick: Indeed
Indeed is consistently rated one of the top job-finding websites out there. With millions of job seekers visiting the site every month, posting jobs on Indeed gives you extensive reach. Unique features like Indeed Resume allow you to search millions of resumes to find candidates with the right skills. The platform also provides sponsored job postings to boost your visibility. Indeed’s mixture of free and sponsored listings creates a combination of a job aggregator and a job board. Moreover, with Indeed’s mobile app, job seekers can easily apply to your postings, increasing the number of potential applicants. Indeed allows for flexibility from the employer and the potential employee because of its pricing options and countless employment options.
- Platforms supported: Web, macOS, Windows, Android, and iOS
- Price: Free to varied amounts affected by clicks
Runner-up: Glassdoor
Glassdoor is a powerful platform that goes beyond job postings by providing insight into company reputation and employee satisfaction. This transparency is invaluable for recruiters, as it can help attract candidates who align with your company’s culture and values. You can post jobs directly on Glassdoor, which reaches a large pool of informed job seekers. Employers can use the app for branding purposes to showcase their company’s culture and benefits. Additionally, Glassdoor offers an option for employees to review the company or place of work. Glassdoor allows for great transparency, but this transparency can lead to employees being biased when discussing their previous employers. Additionally, Glassdoor allows for an extensive reach, but Indeed’s reach is larger. Indeed is the better job site overall because of its reach and the options that it gives to employers and employees.
- Platforms supported: Web
- Price: Free to varied amounts affected by clicks
Recruitment CRM
A Recruitment CRM (Candidate Relationship Management) allows you to build and maintain relationships with both active and passive candidates by centralizing all communication and interaction data. For example, you can leverage the CRM to send personalized emails to potential candidates, keeping your company top of mind for when they’re ready to make a career move. Furthermore, the tool enables recruiters to track a candidate’s journey, ensuring timely and relevant communication. A Recruitment CRM not only helps in building a talent pipeline but also in improving the candidate experience, ultimately leading to higher-quality hires.
Our pick: Manatal
Manatal is an innovative recruitment software that merges powerful Applicant Tracking System (ATS) capabilities with robust recruitment CRM functionalities. Manatal’s CRM feature enables staffing and recruitment agencies to nurture relationships with candidates. It also allows for the segmentation of your talent pool. Manatal also uses targeted email campaigns to keep your company relevant to potential hires. A unique feature is its LinkedIn enrichment tool, which automatically pulls public candidate information from LinkedIn profiles into your CRM. Furthermore, the tool facilitates team collaboration with shared candidate interactions and notes.
- Platforms supported: Web, macOS, Windows, Android, and iOS
- Price: $15 monthly to $35 monthly
Runner-up: ClearCompany
ClearCompany is a comprehensive talent management platform that seamlessly integrates recruiting, onboarding, and performance management. It possesses similar capabilities of building talent pipelines to Manatal, but what makes ClearCompany unique is its ability to onboard candidates once they are selected. Another standout feature is its mobile-optimized career sites that attract quality applicants. All of these features greatly boost ClearCompany’s ability to attain quality hires, but Manatal’s LinkedIn enrichment tool makes it the best option.
- Platforms supported: Web, macOS, and Windows
- Price: Custom quote required
Predictive Hiring Software
Predictive Hiring Software is a specialty tool that applies machine learning and AI to enhance the recruiting process. This technology can predict a candidate’s future job performance and cultural fit by analyzing multiple data points from their resume, assessments, and social media profiles. For instance, some of these apps use predictive analytics to rank candidates based on their likelihood of success in specific roles. This significantly reduces bias and guesswork in the hiring process, leading to more objective and accurate recruitment decisions. However, setting up the characteristics that determine what makes a good candidate can be time-consuming and difficult to perfect.
Our pick: Applied
Applied’s standout feature is the blind recruitment process, removing identifiable candidate information to reduce unconscious bias. Because it uses predictive hiring, the bias that a typical recruiter might have is eliminated by the software’s selection. Applied leverages skill-based assessments and structured interviews to gather meaningful data on candidates, and its machine learning algorithms predict which candidates are likely to perform best. It also offers advanced analytics, providing insights into the effectiveness of your recruitment processes and the diversity of your hires. Additionally, numerical skills tests, work samples, and mapped cognitive tests can be used to determine a candidate’s likelihood of fitting in by using more concrete numbers.
- Platforms supported: Web
- Price: Custom quote required
Runner-up: Fetcher
Fetcher is a powerful predictive hiring platform that combines AI and human expertise to streamline the recruitment process. The software employs machine learning algorithms to understand your hiring needs, scan the web for potential candidates, and predict candidate fit. One standout feature is Fetcher’s automated outreach, which sends personalized messages to potential candidates and follows up intelligently, saving recruiters countless hours. The platform also integrates predictive analytics, providing insights into hiring trends and allowing for better strategic planning.
Fetcher’s AI capabilities are different than Applied’s. Applied has more emphasis on using its predictive software to analytically decide if a candidate is a good fit, and Fetcher uses its AI capabilities to reach out to candidates that would be a good fit. Fetcher emphasizes choosing a candidate on the recruiter. For these reasons, we believe that Applied uses its AI capabilities more fully and completely. Therefore, Applied is our number 1 choice.
- Platforms supported: Web, macOS, and Windows
- Price: $700 monthly for 80 candidates
