Productivity tools, happy workers

9 Recruitment Tools to Increase Productivity

Among the plethora of reasons for low productivity in the workplace, inadequate technologies play a significant part in preventable inefficiencies.

“Technology is evolving at such a rapid pace that it becomes increasingly difficult to compete if your business relies on outdated tech,” says Chris Cancialosi, Forbes business writer.

If you’re looking to remain on the bleeding-edge of productivity tools, here are nine tools that can be used to address distraction, streamline communication, and keep you organized throughout the day.

Distraction Management

1. Momentum App

What it does: Eliminate distractions and find your focus with daily inspiration to help you track your progress and reach your goals. 

Ideal for: Setting daily goals, starting the day with visual inspiration, create a short and structured to do list as issues occur during the day.

2. Noisli

What it does: Noisli is a fantastic background noise and color generator for working with soothing ambient sounds like white noise, rain and coffee shop.

Ideal for: Increasing focus while reviewing incoming resumes, concentrate on building impactful search strings while sourcing, preparing slides for a meeting or presentation with the Talent Acquisition team.


3. Boomerang

What it does: Boomerang for Gmail lets you take control of when you send and receive email messages. To supercharge Boomerang, consider adding an assistant like Respondable that uses artificial intelligence to help you write better, more actionable emails in real time. 

Ideal for: Increasing sourcing response rates, striking the right tone with hiring managers, getting insight into how you write

4. ContactOut

What it does: Contactout is used by recruiters at 30% of the Fortune 500. Research shows People are twice as likely to respond to their email compared to LinkedIn messages and reply in up to 85% less time.

Ideal for: Finding email addresses, uncovering phone numbers, connect with prospects and long lost colleagues from your professional network.

5. Crystal

What it does: Crystal analyzes millions of data points to accurately identify anyone’s personality. Crystal helps you communicate with anyone like you have known them for years.

Ideal for: Cold emails to sourced prospects, nurture campaigns to previous applicants, introduction emails to new internal stakeholders.

Crystal for better email

6. Grammarly

What it does: Millions trust Grammarly’s free writing app to make their messages, documents, and posts clear, mistake-free, and effective. Compose bold, clear, mistake-free writing with Grammarly’s AI-powered writing assistant.

Ideal for: Candidate correspondence, kick-off meeting notes, editing job descriptions.

7. TextExpander

What it does: TextExpander lets you do more reach-outs and get back to more candidates faster. Quickly respond form your personal store of reach-out templates which you can personalize on the fly.

Ideal for: Kickoff meeting notes, phone screenings, candidate email templates, weekly updates to hiring managers.


8. Calendly

What it does: Calendly helps you schedule meetings without the back-and-forth emails. It’s easy to use and integrates with popular ATS/CRM products like Greenhouse and Salesforce.

Ideal for: Scheduling initial phone screenings with candidates, sharing availability with internal hiring partners, simplifying calendaring across time zones.

Sample Trello Onboarding Board. Courtesy: Trello


What it does: Trello lets you work more collaboratively and get more done. Trello’s boards, lists, and cards enable you to organize and prioritize your projects in a fun, flexible, and rewarding way.

Ideal for: Onboarding plans for new recruiters/coordinators, revamping interview processes, collaborating on research for new offices. For inspiration and ready-made templates, get started here.


Still on the hunt for the perfect productivity app to compliment your recruiting routine? Check out Carmen Hudson’s RecruiterHunt to search for tools, apps, and websites crowdsourced by recruiters.

What productivity tool has changed your recruiting workflow? Let us know @TextExpander or in our group on Facebook.