Keep your AI prompts a shortcut away

The best AI prompt management tool: Store, customize, share, and access your best prompts instantly

Start a 30-day free trial
4.8 stars
G2 Best Software: Top 50 of 2025 Collaboration and Productivity Products
G2 High Performer Enterprise Summer 2025
G2 High Performer Mid-market Summer 2025

Can’t find your best prompts when you need them?

Breaking focus to track down prompts

You need that prompt that worked perfectly last week. You stop everything to search for it. Was it ChatGPT? Claude? Which conversation? You scroll through your history, losing your momentum and your place in your actual work.

Losing your best prompts

It started with something like “Act as…” but what came next? The exact wording that got you those great results is buried somewhere in hundreds of conversations. After digging for 10 minutes, you give up. It’s gone.

Wasting time recreating prompts

So you start from scratch. Again. You try to reconstruct what made it work—the tone, the structure, those specific examples. Twenty minutes later, you have a prompt that’s close but not quite right. And you’ve completely forgotten what you were actually trying to accomplish.

TextExpander makes your AI prompts easily
accessible, customizable, and shareable

No more digging through chat history. No more rewriting the same prompt for the fifth time. TextExpander’s prompt management system gives you a centralized library that travels with you across every AI tool, so your best prompts are always one shortcut away.

Store your prompts all in one place

Save that ChatGPT prompt that worked perfectly as ;emailprompt. TextExpander’s Snippet Library lets you store prompts like ;weeklyreport, ;productdescription, or ;emailresponse where you can easily find and search them. Never lose a prompt again.

Access them instantly, anywhere you work

Working in Gmail? Notion? Slack? Type ;emailprompt and your prompt appears at your cursor, ready to use in any AI tool. Use Inline Search to search your entire library without leaving your work.

Add your prompts to a shared team library

When your best support rep creates a great prompt for drafting empathetic replies to refund requests, the whole team can access it with ;refund instantly. Updates sync automatically to everyone.

TEAMS

Enable teams to
easily share prompts

Without proper prompt management, every team member reinvents the wheel. Your best prompts stay trapped in individual chat histories, new hires struggle to get good results, and output quality varies wildly depending on who’s using AI.

TextExpander for teams

See TextExpander’s prompt management in action

Ready to experience effortless prompt management? Try these example prompts to see how TextExpander organizes, recalls, and deploys your best AI prompts instantly—no more searching, no more rewriting.

loading…

BASIC

Start Simple: Your First AI Prompt

You’ve figured out how to ask ChatGPT for good customer service emails. The problem is retyping those instructions every time or digging through your chat history to find them.

Save your prompt as ;customeremail. When a customer writes in, type the shortcut in ChatGPT, paste their message, and you’re done. No configuration. No learning curve. Your exact prompt appears in two seconds.

That’s it. You’ve saved a prompt. Now you can stop recreating it.

Try this prompt in TextExpander
loading…

INTERMEDIATE

Level Up: Customize On The Fly

Your LinkedIn posts follow a pattern, but every topic is different. Type ;linkedinpost and TextExpander asks for your topic, preferred tone, and call-to-action. Fill in three blanks and get your complete prompt.

If you’ve already copied research or notes, TextExpander automatically includes your clipboard content in the prompt. The AI gets your context without extra steps.

Your marketing team can use the same Snippet. Everyone gets the same structure with room to adapt the content.

Try this prompt in TextExpander
loading…

ADVANCED

Go Pro: Full Automation

Meeting notes come in every format. Some people use bullets, others write paragraphs. Copy your notes and type ;meetingsummary. The JavaScript reads your clipboard, pulls the date, extracts attendee names, and builds a structured prompt that tells the AI exactly what you need.

You get consistent summaries with the same sections every time: decisions, action items, open questions, next steps. One shortcut, one format, regardless of how messy the original notes were.

Try this prompt in TextExpander

How the pros use TextExpander for prompt management

The best prompts are the ones you actually use. So it’s all about minimising friction to finding and using them. I store prompts and context in a text snippet tool TextExpander. This means me and my team can use any prompt in any text box through a quick search or text replacement code. This simples an onboarding doc to just includes a list of codes and when to use them.

Will Mulholland

Typing the same text over and over again?

So you don’t have to.

Chamber of Commerce number? IBAN? Commonly used ChatGPT prompts?

I don’t type them anymore.

Since I have been using TextExpander I fill with a few keystrokes automatically enter my most frequently used info.

It saves me a lot of time every week,

Highly recommended.

Otter Wilting

>

Do you frequently pull from ChatGPT -> Notion?

ChatGPT always ends with “Would you like me to…” in the output, which means it always ends up in your copy-paste.

I’ve been stocking up on TextExpander snippets for these little scenarios. In this case, I give Notion AI this command to clean these up:

Delete every line that begins with ‘Would you like me to’ across the whole page. In other words, remove all lines matching this pattern on this page: ^Would you like me to.*

For some reason Notion AI had a hard time with a more simple version of this prompt.

I guess you could also technically try to suppress the “Would you like me to” via instructions, but it’s sometimes nice to have.

Seth Viebrock

>

If you’re a power user of AI tools for help with content creation, no need to re-type the same prompts over and over. There’s an easier way with TextExpander.

Kerstin Cable

An incredible utility now that I’m using more AI browsers and prompts; TextExpander is invaluable

YouTuber Stephen Robles

TextExpander can be a valuable asset if you’re looking to improve the efficiency of the AI prompting process.

Rob Hitch

Frequently Asked Questions

Prompt management is the practice of organizing, storing, and accessing your AI prompts so you can reuse them efficiently. Instead of recreating prompts from scratch or hunting through chat history, prompt management lets you save your best prompts and recall them instantly whenever you need them.
TextExpander works with any AI tool or application where you can type. Store your prompt as a snippet with a short abbreviation (like ;emailprompt), then type that abbreviation in ChatGPT, Claude, Gemini, or any other AI tool. TextExpander instantly expands it into your full prompt. It works in your browser, desktop apps, and anywhere else you write.
No. TextExpander runs in the background on your computer, so your prompts are available in every application you use—ChatGPT, Claude, Gmail, Slack, Notion, Google Docs, or anywhere else. Type your shortcut and your prompt appears instantly, right where your cursor is.
Yes. TextExpander supports fill-in fields, so you can create prompt templates with blanks to fill in. For example, a ;customeremail snippet might ask you to specify the customer’s issue, desired tone, and key points before expanding into the full prompt. This gives you the structure of your best prompts with the flexibility to adapt them to each situation.
With a notes app, you typically have to:
  • Switch to the notes app
  • Find the right prompt
  • Copy it
  • Switch back to your AI tool
  • Paste it
With TextExpander, you just type ;emailprompt and it appears instantly—no app switching, no copying and pasting. You stay in your flow.
Yes. TextExpander includes shared Team Libraries, so you can create prompts that everyone on your team can access. When someone discovers a prompt that generates great results, they can add it to the team library and everyone can use ;socialmedia or ;customerservice to access it instantly. When prompts get updated, the changes sync automatically to everyone.
TextExpander is built for anyone who uses AI tools regularly:
  • Teams who want consistent AI outputs across all team members
  • Individuals who have created prompts that work well and want to reuse them
  • Managers who want to share best practices with their team
  • Anyone tired of rewriting the same prompts or digging through chat history
Yes. TextExpander works on Mac, Windows, Chrome, iPhone, and iPad. Your prompts sync across all your devices, so you can access them whether you’re working on your laptop, desktop, or phone.
TextExpander works with all of them—ChatGPT, Claude, Gemini, Perplexity, Microsoft Copilot, or any other AI tool you use. Because TextExpander works at the system level (inserting text wherever your cursor is), it’s not limited to specific applications. It works anywhere you can type.
No. If you can type ;emailprompt and press space, you can use TextExpander. The interface is simple: create a snippet, give it a short abbreviation, and start using it. Most people are productive within minutes.
TextExpander starts at $3.33/month for individuals. Team plans start at $8.33/month per user. All plans include a free 30-day trial—no credit card required.
Yes. TextExpander offers a free 30-day trial with full access to all features. No credit card required to start.
You own your data. You can export all your snippets at any time. Your prompts are stored in a simple, readable format that you can save, back up, or move to another tool.
Yes. Your snippets are encrypted and stored securely. For team accounts, you control who has access to which prompt libraries. TextExpander never shares your data with third parties.
Yes. TextExpander lets you create multiple snippet groups (like “Customer Service Prompts,” “Marketing Prompts,” “Engineering Prompts”) so you can keep everything organized. You can also tag snippets and use the built-in search to find what you need quickly.
TextExpander includes Inline Search, so you can search your entire prompt library without leaving your work. Press your search shortcut, type a few letters, and see all matching prompts instantly. Select the one you want and it expands right where you are.
Absolutely. While TextExpander is excellent for prompt management, it works for any text you type repeatedly—email templates, code snippets, canned responses, addresses, meeting notes templates, and more. Many users find it becomes indispensable for all kinds of typing tasks.
  1. Start your free 30-day trial
  2. Create your first snippet—save one of your best prompts with a short abbreviation like ;blogoutline
  3. Open your favorite AI tool and type ;blogoutline
  4. Watch your prompt appear instantly
That’s it. You’re managing your prompts.

Ready to stop rewriting the same prompts?

Start your free trial and turn your best AI prompts into instant shortcuts.

  1. No credit card required
  2. Works with ChatGPT, Claude, Gemini, and every AI tool
  3. Get started in 2 minutes
Try TextExpander Free for 30 Days
TextExpander
Learn
Blog
Company

© 2025 TextExpander, Inc. TextExpander is a registered trademark.

Notice at collection Your privacy choices
Do not sell or share my personal information