How to End an Email - 53 Email Ending Phrase Examples
Closing an email isn’t just about wrapping things up—it’s your final chance to leave a lasting impression on your recipient. A thoughtful email ending not only conveys professionalism but also sets the tone for how your communication is received. Whether you’re requesting a follow-up, confirming a meeting, or simply saying thanks, the way you sign off matters.
We’ll cover common pitfalls to avoid in your ending phrases, as well as how tools like TextExpander can streamline your workflow by creating consistent, polished closings that fit any context.
Table of Contents
- Importance of Closing an Email
- What to Avoid for Email Closing Lines
- How to use TextExpander to End Emails Better
- Email Ending Phrase Examples
- 1 Formal Email Closings
- 2 Request for Feedback Email Ending Phrases
- 3 Email Ending Phrases with Promise of Follow Up
- 4 Email Ending Phrases with Request for Correct Contact
- 5 Informal Email Ending Phrases
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Table of Contents
- Importance of Closing an Email
- What to Avoid for Email Closing Lines
- How to use TextExpander to End Emails Better
- Email Ending Phrase Examples
- 1 Formal Email Closings
- 2 Request for Feedback Email Ending Phrases
- 3 Email Ending Phrases with Promise of Follow Up
- 4 Email Ending Phrases with Request for Correct Contact
- 5 Informal Email Ending Phrases
Importance of Closing an Email
An effective email closing ensures your message feels complete and gives clear next steps or expectations. Whether confirming a meeting, requesting follow-up, or simply thanking the recipient, the closing should:
- Maintain Professionalism: Reflect the tone of your conversation.
- Guide the Recipient(s): Signal the end and provide clear next steps.
- Leave a Positive Impression: Reinforce the main message with courtesy.
What to Avoid for Email Closing Lines
Certain phrases or closing lines can leave a bad impression, especially if they come across as too casual or inappropriate for the tone of the conversation. Here are a few things you can avoid:
- Overly Casual Endings: While more colloquial phrases may be appropriate in some communications, avoid using phrases that will be read as unprofessional in a business email.
- Unclear Statements: Ambiguous lines like “Let me know if you want” don’t clearly state what action is needed.
- Overuse of Certain Phrases: Using “Cheers” or “Thanks” too often may lose sincerity.
- Excessive Length: Avoid adding unnecessary details that dilute your closing’s impact.
How to use TextExpander to End Emails Better
TextExpander is a productivity tool that saves time and ensures consistent, polished email closings. Follow these steps to use it effectively:
Step 1: Identify Your Common Email Scenarios
List the types of emails you send frequently (e.g., formal business communication, casual check-ins, follow-ups).
Step 2: Create Reusable Snippets
Set up snippets for different email scenarios in TextExpander. Here are examples:
Step 3: Use Dynamic Fields for Personalization
For example, in follow-up emails:
Step 4: Save Time with Abbreviations
Type the snippet abbreviation (e.g., .formalclose) to instantly insert your email closing, ensuring professionalism in seconds.
Email Ending Phrase Examples
Below are examples categorized by formality to help you choose the right tone. Whether you’re sending a formal email or something more casual, these closing phrases can fit various contexts.
Formal Email Closings
Formal closings are ideal for business communications, particularly when addressing someone you don’t know well or a superior.
- Looking forward to your reply.
- Thank you for your time and consideration
- Best
- I appreciate your assistance
- Sincerely
- Thank you for your support
- Respectfully
- Please don’t hesitate to contact me with further questions
- Thank you in advance for your help
- Thank you for your attention to this matter
Request for Feedback Email Ending Phrases
For emails where your call-to-action is to request feedback from the recipient.
- Please let me know what you think
- I’d appreciate your thoughts on this
- Looking forward to your feedback
- If you have suggestions or questions, feel free to share
- Your input would be greatly valued
- Would love to know what you think
- I’m curious to get your take on this
- Let me know if you see any issues or concerns
- Your feedback is always appreciated
- Please let me know if there’s anything I’ve missed
- Do you have any thoughts or recommendations?
- Would be great to get your opinion on this
Email Ending Phrases with Promise of Follow Up
Use these phrases when closing your email with a promise to follow up with the recipient shortly.
- I’ll follow up with you next week
- I’ll check back in on [specific date] if I don’t hear from you
- I’ll be in touch to confirm next steps
- Expect to hear from me by the end of the week
- I’ll send an update after our meeting
- Let’s plan to reconnect on this next month
- I’ll reach out again after reviewing the details
- I’ll follow up once I’ve heard back from the team
Email Ending Phrases with Request for Correct Contact
When unsure if your recipient is the correct contact, use these phrases.
- If you’re not the right person to help, could you kindly point me in the right direction?
- Please let me know if you’re the correct person to discuss this
- If this should go to someone else, could you recommend who to reach out to?
- Would you be the appropriate contact for this?
- Could you confirm if you’re the best person to assist with this?
- If you’re unable to assist, could you point me to the best person?
- Please let me know if I need to connect with someone else on this
Informal Email Ending Phrases
For emails to friends, family, or colleagues you have a closer relationship with, informal closings are perfectly acceptable.
- Cheers
- Take care
- Talk soon
- Catch you later
- All the best
- See you soon
- Bye for now
- Later
- Best
- Much love
- Stay safe
- Keep in touch
- Have a great day
- Catch you soon
- Looking forward to it
- Thanks so much
What is TextExpander
With TextExpander, you can store and quickly expand full email templates, Slack messages, and more anywhere you type. That means no more misspellings, no need to memorize complex instructions, or type the same things over and over again. See for yourself here:
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