{ "author": { "url": "https://twitter.com/TextExpander", "avatar": "https://textexpander.com/static/images/feed-icon.png", "name": "TextExpander" }, "icon": "https://textexpander.com/static/images/feed-icon.png", "favicon": "https://textexpander.com/static/images/feed-favicon.png", "version": "https://jsonfeed.org/version/1", "user_comment": "This feed allows you to read the posts from this site in any feed reader that supports the JSON Feed format. To add this feed to your reader, copy the following URL -- https://textexpander.com/feed/json/ -- and add it your reader.", "home_page_url": "https://textexpander.com", "feed_url": "https://textexpander.com/feed/json/", "title": "TextExpander", "description": "Communicate Smarter", "items": [ { "id": "https://textexpander.com/entry/5-productivity-tips-for-freelancers-clear-your-mind-with-kanban/", "url": "https://textexpander.com/entry/5-productivity-tips-for-freelancers-clear-your-mind-with-kanban/", "title": "5 Productivity Tips For Freelancers: Clear Your Mind With Kanban", "content_html": "

\"\"

\n

To be more productive, it\u2019s important to reflect on your working habits. Freelancing means the way you work can directly affect how much you get paid, so here are five tips to help you minimize distractions and maximize focus.

\n

Master Your Time and Get More From the Day

\n

Those days when you\u2019re powering through your to-do list feel great! Make productive days a habit by taking control of your time.

\n\n

Use the Five Minute Rule to Keep on Top of Small Tasks

\n

This one takes no time to implement: if something takes less than five minutes, do it right away! By dealing with micro-tasks as they appear, you\u2019ll reduce any feeling of being overwhelmed. Easy.

\n

Use TextExpander to save Time Typing

\n

Your time is valuable and TextExpander can save hours from time spent typing. By pressing a short sequence of keys you can call upon frequently typed phrases or information. Think of it like a keyboard command, only instead of hitting Cmd + C to copy, you\u2019re hitting a few keys to bring up that perfectly worded paragraph about invoicing that you send to new clients.

\n\n

Join this Freelance Writing snippet group for premade snippets for job applications. If you write articles for a living, you can check out this blog post on creating article frameworks for consistent and structured content, every time.

\n

Silence Your Devices for Greater Focus

\n

Put a stop to those pings. Work can be interrupted by the smallest of distractions. So, take away your phone\u2019s temptations by switching to silent or Do Not Disturb. Set Do Not Disturb to automatically switch on during working hours or make it part of your set-up workflow to silence your phone. A quiet phone will help minimize distractions and allow greater focus.

\n

Write Everything down to Keep a Clear Mind

\n

Appointments, deadlines, emails and that school event you just heard about. Information overload! Allow your mind to be clutter-free by writing everything down. As David Allen says, \u201cyour mind is for having ideas, not holding them.\u201d

\n

The Kanban Philosophy refers to this as \u201cexistential overhead\u201d which is the cost in distraction and stress of your mind trying to juggle remembering uncompleted tasks. By writing everything down, you can visualize your workflow, leaving your mind free to focus. Read more on Kanban in Personal Kanban 101 and Personal Kanban Mapping Work | Navigating Life.

\n

With these tips in hand, you\u2019ll be flying through your to-do list. For more tips and tricks, join our group on Facebook.

\n", "date_published": "2018-07-13T16:00:17+00:00", "date_modified": "2018-07-13T16:18:58+00:00", "author": { "name": "Kerry Provenzano" }, "image": "https://textexpander.com/wp-content/uploads/2018/07/TextExpander-Blog-Images-3.png" }, { "id": "https://textexpander.com/entry/meaningful-manager-communications-people-management/", "url": "https://textexpander.com/entry/meaningful-manager-communications-people-management/", "title": "Meaningful Manager Communications: People Management", "content_html": "
\"Business

Photo: Women of Color in Tech Chat

\n

In the first of this three-part series, we\u2019ll highlight messages that help managers communicate with consistency and precision as they lead their teams.

\n

Communicating with employees is one of the most important responsibilities of a leader. Effective communication has been shown to ensure a more fully engaged and productive workforce.

\n

Using TextExpander to streamline the many types of communications needed on your team is a potent way to boost productivity and build trust.

\n

Meaningful Manager Communications is a public group of snippets that new and existing managers can use to enhance daily communications with their teams.

\n

Get The Group

\n

Here are four snippets that make timely communication a cinch.

\n

1. Setting up a new one-on-one with a team member

\n

One-on-ones are all about your people, and “building strong, trusting relationships with them.”

\n

Establishing a regular cadence for a weekly or bi-weekly one-on-one meeting is a great way to start a new working relationship off on the right foot.

\n

2. One-on-one Meeting Template

\n

\u201cA lack of a good one-on-one meeting template or structure prevents [managers] from making the most of the meetings.\u201d

\n

Be perceived as a leader and not just a manager with this thoughtful snippet that works as an agenda and idea tracker for topics to cover.

\n

Pro-tip: Use the template to inform your own snippet for questions, or use the checklist snippet to be more selective in which pieces you use. With the checklist, you can expand your own snippet for the date in the Date field as you expand the snippet. Yes, you can expand snippets inside of expanding snippets. This way, you can use any date format you want.

\n
\n

People leave managers not companies. A few key habits like regular one-on-ones, helping grow their people, and showing they care, can make all the difference in morale, motivation, and turnover. –Gallup

\n
\n

3. Weekly Wins / Challenges

\n

Over 80% of office workers would prefer to receive feedback in the moment instead of once a year.

\n

Empower your direct reports to track their accomplishments and challenges weekly and discuss during your one-on-ones. This will make annual performance reviews less stressful for your team while giving you a better scope of their contributions throughout the year.

\n

4. One-on-one Meeting Notes

\n

Seasoned leaders agree that taking notes is helpful for both the manager and the team.

\n

This ready-to-customize snippet gives managers a baseline for capturing consistent and timely notes for quick and easy reflection.

\n
\n

The most important element in a successful one-on-one is creating a space where individuals feel comfortable to discuss the issues and concerns on their mind. -Asana

\n
\n

Access the full collection of snippets from the Meaningful Manager Communications series.

\n

What TextExpander snippets do you use to communicate effectively with your team? We\u2019d love to hear from you. Join our group on Facebook.

\n", "date_published": "2018-07-03T15:35:01+00:00", "date_modified": "2018-07-06T18:49:54+00:00", "author": { "name": "Maisha Cannon" }, "image": "https://textexpander.com/wp-content/uploads/2018/07/smile-manager.jpg" }, { "id": "https://textexpander.com/entry/the-editing-bar-series-control-when-and-how-your-snippets-expand-with-delimiters/", "url": "https://textexpander.com/entry/the-editing-bar-series-control-when-and-how-your-snippets-expand-with-delimiters/", "title": "The Editing Bar Series: Control When and How Your Snippets Expand with Delimiters", "content_html": "

\"\"

\n

You’re typing and you unexpectedly hear a \u201cpop.\u201d A snippet expanded. But did you want it to? If you’ve accidentally typed a snippet- oops!

\n

To make sure you only expand snippets purposefully, you can use delimiters to control when your snippets expand.

\n

Delimiters are an extra key, such as a space or return key, which triggers the expansion of your snippet. You can choose multiple delimiters to act as triggers.

\n

When you type without a delimiter, your snippet will expand when you finish typing your abbreviation. If, for example, you add a space key delimiter, your snippet won\u2019t expand until you\u2019ve typed your abbreviation and hit the space key.

\n

Where to Find Delimiters

\n

Open TextExpander > Preferences > Set Delimiters

\n

\"\"

\n

You\u2019ll see a ready-made list of delimiters. You can add more by dragging from the list above. When you\u2019re happy with your selection click \u2018OK\u2019.

\n

\"\"

\n

How to Use Delimiters

\n

You\u2019ll need to hit one of your selected delimiter keys after typing your abbreviation for your snippet to expand. No key press, no snippet.

\n

\u2028\u2028If you want your delimiter to appear at the end of your expanded snippet, you can select ‘keep delimiter’. If you don\u2019t, just hit ‘abandon delimiter’.\u2028\u2028

\n

If your delimiter is the return key, you might not want a return after every snippet expansion, so you\u2019d select \u2018abandon delimiter\u2019. If you your delimiter is the space key, you\u2019ll probably want to keep that space to save you from pressing the space key again.

\n

\"\"

\n

The Editing Bar

\n

You\u2019ll spot the option to keep or abandon delimiters in the Editing Bar.

\n

\"\"

\n

This option in the Editing Bar allows you to change your usual delimiter setting on a per snippet basis. If you\u2019re writing HTML, you may wish to \u2018Abandon Delimiter\u2019 so you can expand HTML snippets one after the other, without needing to remove extra spaces or return presses.

\n

Alternatively, when creating a snippet for directions you could \u2018Keep Delimiter\u2019 so, after hitting return, your snippet expands and you can continue writing on a new line.

\n

Taming of the Snippets

\n

Mastering delimiters mean you\u2019ll have greater control of your snippets. To learn more about the wonders of The Editing Bar check out the rest of the series.

\n

For tips and tricks, join our group on Facebook.

\n", "date_published": "2018-06-29T20:33:27+00:00", "date_modified": "2018-06-29T20:33:27+00:00", "author": { "name": "Kerry Provenzano" }, "image": "https://textexpander.com/wp-content/uploads/2018/06/banner-teblog-pedestrian-crossing.png" }, { "id": "https://textexpander.com/entry/the-editing-bar-series-putting-snippets-in-snippets-in-snippets/", "url": "https://textexpander.com/entry/the-editing-bar-series-putting-snippets-in-snippets-in-snippets/", "title": "The Editing Bar Series: Putting Snippets in Snippets in Snippets", "content_html": "

\"\"

\n

In this series, we\u2019re walking you through the Editing Bar, a useful toolkit to enhance your snippets.

\n

Picture this: You\u2019ve crafted a whole series of email snippets, you\u2019ve got the intro to your clients as a snippet, the followup email, even the next few emails you typically have to send. Each one, perfectly crafted, includes all the helpful links and explanations your customers need, even including your signature. Great!

\n

Work is busy and ever-changing, and now you need to update your email signature with your new job title. So, you go back into each of those carefully crafted email snippets to update the signature portion. But, if only there was a way to update every single signature at once.

\n

There is. Any single piece of information which you are putting in multiple snippets could just be one snippet, one update, that you then reference in other snippets. That\u2019s the magic of nesting snippets in snippets in snippets in\u2026 you get the point.

\n

TextExpander lets you put snippets inside other snippets using Insert Snippet from the editing bar.

\n

\"\"

\n

How to Insert Snippets into Snippets

\n

\"\"

\n
    \n
  1. \n

    Place your cursor where you would like your other snippet\u2019s content to appear, then select the keyboard icon in the editing bar and choose Insert Snippet.

    \n
  2. \n
  3. \n

    In the following dialog, type the abbreviation for the snippet you\u2019d like to nest. Click OK.

    \n
  4. \n
\n

You can quickly check to see what the snippet will look like when expanded with the Preview. Press Preview, the eye icon on the top right, to see how your expanded snippet will look.

\n

Nested Snippets for Teams

\n

To make sharing key information a breeze, you can use shared snippets.

\n

If you work in publishing, you might want everyone using the same language to explain the type of sponsorships you accept, language which was given the thumbs up by the legal team. Make that language a snippet and share with the team. Now each team member can nest that snippet into their own individual responses to make getting back to emails faster and easier.

\n

Then, when the legal team decides they want to change the wording, it\u2019s no sweat to change that language across the board. The legal team will update that single snippet and you won\u2019t need to change a thing.

\n

Now you\u2019re thinking, okay, I\u2019m sharing snippets with the team, but how do I make sure they aren\u2019t oversharing, using the exact same language? I don\u2019t really want all of them to completely sound the same, I just want specific parts of what they say to be the same. When we talk to our customers, we want them to know we are people, after all.

\n

Good point, if you want a more fully templated approach, but want to prompt your team to still incude their personality, you can include multi-line fill in fields in strategic places in the snippet to prompt everyone to write out their own message. So if you work in sales, you can greet your client with your usual quips before detailing the office address and directions for the next sales meeting. All the important information is correct – because you used the office address/directions snippet – plus you\u2019ve assured them they\u2019re talking to a human \ud83d\ude42

\n

If your team want to get fancy, you can set up personal snippets to be used in shared templates. This is a bit like Mail Merge, where the same placeholder, in this case the snippet abbreviation, is replaced uniquely based on who is doing the expanding. For example, have your team each set up a snippet for their name, with the abbreviation \u2018myname\u2019. When expanded, whoever\u2019s typing will see their name appear in the preview, meaning shared templates can have a more personal touch.

\n

There are a few great ways to use nested snippets for teams, including having your own signatures in boilerplate templates. Delve a little deeper with a look at Using Nested Snippets for External Variables in TextExpander.

\n

Nested Snippets for Links

\n

The horror! The website is being redirected and all the links are changing. Luckily, you future-proofed your snippets by creating snippets for links and nesting them. Now all you need to do is update the link snippets with the new URL and all your snippets will follow suit. Phew.

\n

Unlocking the Editing Bar

\n

With nested snippets in tow, there\u2019ll be no stopping your snippets. Our Facebook community is a great spot for more tips and tricks.

\n", "date_published": "2018-06-15T16:51:45+00:00", "date_modified": "2018-07-13T22:09:37+00:00", "author": { "name": "Kerry Provenzano" }, "image": "https://textexpander.com/wp-content/uploads/2018/06/banner-teblog-russian-dolls.png" }, { "id": "https://textexpander.com/entry/how-to-make-fancy-formatted-urls-and-links-in-rich-text-snippets/", "url": "https://textexpander.com/entry/how-to-make-fancy-formatted-urls-and-links-in-rich-text-snippets/", "title": "How to Make “Fancy” Formatted URLs and Links in Rich Text Snippets", "content_html": "

Many of us share a lot of content throughout the day. Emails for work, texts with friends, and some social media sprinkled in for good measure. There\u2019s probably a fair amount of links in all that sharing\u2014online documents, our latest wishlist item, the perfect response GIF. But what if you didn\u2019t have to do all that copying and pasting?

\n

Now, there are two ways you can share links. If you just need to send a link in chat, text, drop a link for a video conference in your browser, or any other situation where you just need the raw link, then you can use a \u201cplain text\u201d snippet. Check out our guide to making and sharing links in Use the Web and Share Links Faster With Text Snippets.

\n

The second way, the way we\u2019ll explore here, involves rich text. This means your email signature can have links to your homepage, and the link itself can say whatever you want. You can have whole emails with various links to resources and subtly impress your clients with clean, legible links, and no messy exposed https://.com?tag=blah&source=AR12Kz \ud83d\ude31 junk. It\u2019s the difference between sending this:

\n
\n

Take at look at my portfolio.

\n
\n

And this:

\n
\n

Take a look at my portfolio: https://textexpander.com/assets/TextExpander_Presskit.zip

\n
\n

How to create rich text link snippets

\n

\"\"

\n

This process is similar to creating plain text links, with just a couple twists. We\u2019ll use an email signature for our example, and add a clickable link to our website, like this:

\n
\n

Ms. Esteemed Smile Employee
\n Chief Blog Officer
\n Smile Software

\n
\n

Here we go:

\n

1. Open the TextExpander app and create a new snippet
\n2. Set the Content type to Formatted Text, Picture (and notice how the editing bar gains new formatting options)
\n3. Paste your email signature into the snippet editor
\n4. Select the text you want to link
\n5. Click the link button on the right of the Editing Bar

\n

\"\"

\n

6. In the Enter URL sheet that appears, paste your link and click OK

\n

\"\"

\n

7. Finish off your snippet with a descriptive Label, so that you can, you know, remember what it\u2019s for 8. Add an Abbreviation, a few characters you can type to expand this snippet

\n

How to use link snippets

\n

Now, there are two ways you can use these link snippets in your documents, emails, and anywhere else you need:

\n\n

Plain Text vs Rich Text

\n

Remember that this is rich text, so you can expand the snippet in rich text emails, Word, Pages, and other word processors with all that lovely formatting intact. If you expand this snippet in a plain text field, all the formatting will be stripped away. So, if you expand your snippet but can\u2019t see your link, check the settings of the app you expand in to make sure the field is rich text. On a Mac this is typically in the Format > Make Plain/Rich Text menu. On Windows, for example, WordPad defaults to rich text, and Notepad defaults to plain text.

\n

Matching your fonts

\n

Since you have set your snippet to keep the formatting for links, images, bolds, and all, it will also keep your snippet’s font. If you\u2019ve set your snippet to Helvetica 12pt, and you expand it in your Times 10pt email, you will see the difference.

\n

To solve this disparity, we suggest setting your default font the same across the board. This means taking a bit of time up front that will save you time later on correcting mismatched text. Set the default font in TextExpander settings, set the font for new emails in Mail, Gmail, or Entourage, and set default document fonts in Word, Pages, and wherever else you type.

\n

More examples of link snippets

\n

To help you get the gears turning, check out these ideas of how link snippets can be useful in a variety of scenarios and workflows:

\n

Frequently used online documents
\nCreate a library of snippets linking to online documents that you frequently share, edit, or reference can help avoid a lot of tedious copying and pasting. These can work great by themselves or fitted into templates for emails and other documents.

\n

Real estate clients and listings
\nNo one wants to see long junky links when looking for their next home. Creating and maintaining a body of clean, well-labeled listing links can go a long way toward your next booking or sale. You could also maintain some email snippets with formatted links to helpful resources you like to offer clients.

\n

Client emails and introductory materials
\nIf you work on a client basis, you owe it to yourself to create a library of link snippets to your introductory materials. Label them properly, and new clients will appreciate your clear communication and attention to detail.

\n

Lawyers and resources
\nThe legal world is built on documentation. Lawyers would do well to have a body of link snippets and templates for legal resources and forms.

\n

Affiliate links for your business
\nAffiliate links are a great way to generate income for yourself or your business, and they work well in blog posts, email marketing, and elsewhere.

\n

File sharing for humans
\nServices like Dropbox, OneDrive, and Box.com have revolutionized how we share files. They also cluttered our communication with long, ugly URLs. Creating link snippets with descriptive titles for your online folders and files can go a long way towards ushering files to the right folders and people. Even just using a URL shortener will help you. We happen to have a snippet which can help with that in our Internet Productivity public group.

\n

Photographers, portfolios, and scheduling
\nPhotographers capture the beauty in the world, so the links they share should strive for that same goal. A collection of clean, labeled links to your portfolio and scheduling services like Calendly (of which we are fans) will speak volumes to potential customers.

\n

Link away

\n

We hope this tip helps take some of the busywork out of sharing links. We\u2019d love to hear what you think on our TextExpander support page, on Twitter @TextExpander, and LinkedIn.

\n", "date_published": "2018-06-01T20:24:17+00:00", "date_modified": "2018-06-01T20:24:17+00:00", "author": { "name": "David Chartier" }, "image": "https://textexpander.com/wp-content/uploads/2018/06/TEblog-banner-formatted-links.png" }, { "id": "https://textexpander.com/entry/the-editing-bar-series-using-cursor-positioning-to-improve-writing-flow/", "url": "https://textexpander.com/entry/the-editing-bar-series-using-cursor-positioning-to-improve-writing-flow/", "title": "The Editing Bar Series: Using Cursor Positioning to Improve Writing Flow", "content_html": "

\"\"

\n

In this series, we\u2019re walking you through the various powers of the Editing Bar, home to many little ways you can soup up your snippets.

\n

Overview of Cursor Positioning

\n

By default, when you expand a snippet, your cursor appears at the end. Using the Cursor Position macro you can have the cursor appear anywhere you like within the expanded snippet text.

\n

The cursor positioning macro looks like this, a percentage sign followed by the pipe character (Fun fact: a Pipe is typed with Shift+\\ ):

\n

%|

\n

Your cursor will appear wherever this is placed, once the snippet has expanded.

\n

How to Insert Cursor Positioning into Snippets

\n

To insert the cursor positioning macro into your snippet, navigate to:

\n

Cursor icon in the Editing Bar > Position Cursor Here

\n

\"\"

\n

Here\u2019s what it looks like: \"\"

\n

In this example, you’d expand this snippet and then copy/paste those sales figures from a spreadsheet. This gives you a more natural flow to your typing and means your fingers don’t have to leave the keyboard or move the cursor.

\n

Cursor Positioning Uses

\n

There are a few ways to use cursor positioning to streamline your writing process.

\n\n

Cursor Positioning and Coding Languages

\n

We’ve included some ready-made snippets above, but if you have other needs, start building snippets to help yourself. Whether you\u2019re using liquid variables, Markdown, or any other language needing opening and closing tags and brackets cursor positioning will help.

\n

When using cursor positioning, you\u2019ll see the cursor start at the end of the snippet and move back through the text. In all the above cases, this is fine. If you have a lengthy snippet, say an entire HTML template or multi-paragraph email, it\u2019s easier and faster to include a fill-in field.

\n

Make More of the Editing Bar

\n

With cursor positioning macros, your writing workflows will be even more seamless than before. For more tips and tricks, join us on Facebook and Twitter.

\n", "date_published": "2018-05-25T17:55:20+00:00", "date_modified": "2018-05-25T18:01:29+00:00", "author": { "name": "Kerry Provenzano" }, "image": "https://textexpander.com/wp-content/uploads/2018/05/banner-teblog-hands-keyboard.png" }, { "id": "https://textexpander.com/entry/alias-shared-snippets-to-keep-your-abbreviation-using-nested-snippets/", "url": "https://textexpander.com/entry/alias-shared-snippets-to-keep-your-abbreviation-using-nested-snippets/", "title": "Alias Shared Snippets to Keep \u201cYour\u201d Abbreviation Using Nested Snippets", "content_html": "

If you\u2019re using TextExpander with a team, especially if you\u2019re transitioning to using more shared snippets, it\u2019s likely there are now \u201cofficial\u201d versions of snippets you already have.

\n

This is good, now you know that the admin of that group is keeping the content up-to-date so you don\u2019t have to. But it\u2019s also likely all the abbreviations are different than yours, changed to some naming scheme which works for the whole team.

\n

So, what if you want to keep your old abbreviations? What if you just can\u2019t remember the new abbreviations? You can keep your abbreviations by using nested snippets to create aliases of the shared snippets.

\n

Create an alias snippet:
\n1. Locate the new shared snippet who\u2019s abbreviation you want to change. For example, the company URL:

\n
Abbreviation: //acme  \nContent: http://www.AcmeCompany.org  \n
\n

2. Copy that abbreviation and put it somewhere you can find it again, such as in a text document.

\n

3. Locate your personal snippet of the company URL. For this example you created:

\n
Abbreviation: ;;ac  \nContent: http://www.AcmeCompany.org\n
\n

4. At the top of the snippet editor is the editing bar with all the macros and special features. Click on the keyboard button and choose \u201cInsert Snippet.\u201d
\n


\n\"keyboard
\n
\n

5. Paste in the abbreviation of the shared snippet.
\n


\n\"insert
\n
\n

Now, the next time you type your abbreviation “;;ac” that will call “//acme” and expand its content. Both abbreviations will work. Both are now pulling content from the same location. Since you can use either abbreviation, you can fall back on using your abbreviation even as you begin to learn the new abbreviation.

\n

Have any tips or tricks of your own? Let us know @TextExpander.

\n", "date_published": "2018-05-19T00:32:37+00:00", "date_modified": "2018-05-21T06:51:24+00:00", "author": { "name": "Maia Olson" } }, { "id": "https://textexpander.com/entry/automatically-convert-your-spellings-between-british-and-american-english/", "url": "https://textexpander.com/entry/automatically-convert-your-spellings-between-british-and-american-english/", "title": "Automatically Convert your Spellings Between British and American English", "content_html": "

\"\"

\n

One language, two types of spelling. All thanks to colonies, geography and a few hundred years of linguistic drift.

\n

It\u2019s easy to get caught out by the differences between American English and British English, whether you\u2019re writing for clients overseas, submitting to an international journal or trying to keep a brand\u2019s tone consistent.

\n

If you want to sound like you\u2019re from a specific side of the pond, TextExpander can help. When you accidentally type \u2018favorite\u2019 to your UK client – pop! – the alternate spelling, \u2018favourite\u2019, will appear.

\n

How it Works

\n

The easiest way to use this snippet group is to decide which applications and browsers you\u2019d like to use for local language, and which to use for international writing.

\n

For example, select Byword, Mail.app and Safari for local language and disable groups from these apps. Your remaining applications and browsers will convert your spellings, so you can use those for international writing.

\n

You also have to option to turn off groups in iOS, you can do so from that group’s setting.

\n

The Snippet Group: American English to British English

\n

Join this snippet group to convert American English spelling to British spelling.

\n

\"\"

\n

The Snippet Group: British English to American English

\n

Join this snippet group to convert British English spelling to American English spelling.\"\"

\n

For You and Your Teams, Across the Globe

\n

Don\u2019t forget, you can use British/American spelling snippet groups to keep your colleagues\u2019 spelling consistent, no matter where they\u2019re based.

\n

For more tips and tricks, join us on Facebook and Twitter.

\n", "date_published": "2018-05-18T18:37:54+00:00", "date_modified": "2018-05-18T18:37:54+00:00", "author": { "name": "Kerry Provenzano" }, "image": "https://textexpander.com/wp-content/uploads/2018/05/banner-teblog-usa-flag.png" }, { "id": "https://textexpander.com/entry/the-editing-bar-series-fill-forms-and-let-textexpander-do-the-tabbing-for-you-with-key-press-macros/", "url": "https://textexpander.com/entry/the-editing-bar-series-fill-forms-and-let-textexpander-do-the-tabbing-for-you-with-key-press-macros/", "title": "The Editing Bar Series: Fill Forms and Let TextExpander Do the Tabbing For You With Key Press Macros", "content_html": "

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Welcome to the Editing Bar series. You can think of the Editing Bar as your toolbox of snippet wizardry. Or just as a bunch of really useful macros. Both are true. If you\u2019re unfamiliar with the term \u201cmacros\u201d, don\u2019t worry. They are essentially little placeholders in a snippet which get switched out for other useful things, such as a special symbol getting replaced with today\u2019s date, (no matter what \u201ctoday\u201d is).

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This post covers the Key Press macros, a savior for keen online-shoppers and frequent form-fillers.

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What are Key Presses?

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TextExpander calls upon the Key Press macros to programatically replicate you physically pressing the Tab, Enter, Return and Escape keys. This means you can build snippets that do more of the work for you.

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Here\u2019s where to find the Key macros:

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How to Insert Key Presses into Snippets

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To insert any of the Key Press macros, hit the keyboard icon and choose Enter, Esc, Return or Tab to insert into your snippet.

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And here it is in action:

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Have you ever wondered why there are both Return and Enter keys? We did, and found some pointers. The short answer… history.

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How to Fill in Forms

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To fill in a form, you\u2019ll need the info you want in each field separated by Tabs. Place a Tab macro in the same places you\u2019d have to press the Tab key if you were filling out the form manually.

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Here\u2019s an example snippet:

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Lisa Newton%key:tab%lisa@newton.com%key:tab%123 Market Street San Francisco, CA%key:tab%415-555-1212

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And here it is in action:

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Using Key Presses in Spreadsheets

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Use the Escape key to expand in a spreadsheet and make it treat a carriage return as a new row.

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Here\u2019s an example snippet:

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%key:esc%Cell A Cell B
\n Cell C Cell D

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And now, working its magic:

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Other Uses

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Insert Key Presses into a variety of snippets, wherever you need to enter the same data into multiple fields. For example:

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Don\u2019t forget to check out other posts in this series, where we continue to unravel the Editing Bar and its mighty power.

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For more tips and tricks, join us on Facebook and Twitter.

\n", "date_published": "2018-05-10T19:24:49+00:00", "date_modified": "2018-05-10T19:24:49+00:00", "author": { "name": "Kerry Provenzano" }, "image": "https://textexpander.com/wp-content/uploads/2018/05/te-blog-banner-key-presses.png" }, { "id": "https://textexpander.com/entry/name-and-organize-your-files-with-textexpander/", "url": "https://textexpander.com/entry/name-and-organize-your-files-with-textexpander/", "title": "Name and Organize Your Files with TextExpander", "content_html": "

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Having a bunch of documents on your computer can get messy – and fast.

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What starts as a few files soon turns into an avalanche; documents, images, PDFs, audio files and video clips. It doesn\u2019t matter if you subscribe to the Tagging or Folders side of the great Tags vs Folders To Find Files debate if you don\u2019t get organized.

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It\u2019s not too late to get your files in order. And keep them that way. There are some great resources online to help you out with organization ideas. We\u2019re going to look at the file naming side of things.

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With TextExpander, you can create snippets for file names, standardizing the format, making files easier to find, search and keep in order.

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How to Create File Naming Snippets

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For simpler files, you can create a basic snippet. In this example for storing your recipes, the snippet acts as a file name prefix.

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Type your abbreviation and then add your description, for example, ‘recipe-catalog-smoked-salmon-pie\u2019 or \u2018recipe-catalog-apple-crumble\u2019.

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For something a bit more advanced, here\u2019s a sample for naming invoices.

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To start, you may want to use the current date in the file name. You can do so from the editing bar.

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You can even add a drop-down menu to select which client the invoice is for, and an optional selection to indicate whether the invoice has been paid.

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Here\u2019s the final naming snippet in action.

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Ideas

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Everything you save on your computer can have a nifty naming snippet to go along with it. Here are a few ideas:

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Tips

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Make use of optional text
\nThe optional text, as shown above, has plenty of applications. You may want to mark a contract as \u2018signed\u2019 once it\u2019s been signed by the relevant person.

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Tell your future-self to delete the file
\nIf you\u2019re downloading a file for temporary use, make cleaning up your computer easier by indicating somewhere in the file name that it\u2019s a temporary file.

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You could set up a dedicated temporary snippet and include a deletion date: just use the date math function in the editing bar to add a set number of days, months or years to the original save date.

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Your New Filing System

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With these snippets in tow, you\u2019ll have control of your unruly documents. Plus, having a clear system makes your files easier to search.

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And, if you\u2019re using TextExpander for Teams, share your File Naming snippet group with your colleagues to keep all company documents in order.

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For more tips and tricks, join us on Facebook and Twitter.

\n", "date_published": "2018-05-03T17:00:49+00:00", "date_modified": "2018-05-03T13:37:50+00:00", "author": { "name": "Kerry Provenzano" }, "image": "https://textexpander.com/wp-content/uploads/2018/05/te-banner-file-naming.png" } ] }