Espanso vs TextExpander

Espanso and TextExpander do the same thing at the most basic level: you type a short abbreviation, longer text appears. Both run in the background, both work across apps, both save you from retyping the same phrases over and over.

That’s about where the similarities stop.

Espanso is free, open-source, written in Rust, and configured entirely through YAML files. No account, no subscription, no GUI. It runs on macOS, Windows, and Linux. TextExpander is a subscription-based platform with a visual interface, built-in team sharing, fill-in fields, and Snippet management across Mac, Windows, Chrome, iPhone, and iPad.

The decision boils down to two things: do you want config files or a visual interface, and is this for you alone or for a team?

Here’s the short version:

Price: Espanso costs nothing. GPL v3. TextExpander starts at $3.33/month billed annually.

Configuration: YAML match files in any text editor vs. a native GUI app for creating and organizing Snippets.

Platforms: Espanso covers macOS, Windows, and Linux. TextExpander covers Mac, Windows, Chrome, iPhone, and iPad. No overlap on Linux.

Team sharing: TextExpander has built-in Snippet sharing with permissions, groups, admin controls, and analytics. Espanso has none of that.

Scripting: Both do shell scripts. Espanso runs Python, JavaScript, or anything else your system can execute. TextExpander does JavaScript, AppleScript, and nested Snippets.

Privacy: Everything in Espanso stays local on your machine. TextExpander encrypts with AES-256 at rest and carries SOC 2, HIPAA, and GDPR certifications.

What is Espanso?

Espanso is a cross-platform text expander built by Federico Terzi and released under GPL v3. The name is Italian for “expanded.” It is written in Rust, runs on macOS, Windows, and Linux, and has over 13,000 stars on GitHub.

Current stable version: 2.3.0, released October 2025. That version was a ground-up rewrite with a new matching engine, form support, and overhauled configuration.

Everything revolves around YAML match files. Define a trigger and a replacement. Type the trigger, get the replacement. Match files live in a config directory, you edit them in whatever text editor you prefer.

If you configure Neovim from scratch and keep your dotfiles in a Git repo, Espanso will feel familiar.

Espanso strengths

Free. No subscription, no account, no usage caps. For a solo user watching expenses, the conversation ends here.

Linux support. Espanso is one of a handful of text expansion tools with native Linux support. If you bounce between a Linux workstation and a Mac laptop, this fills a gap most competitors ignore.

The extension system runs deeper than you might expect. Eight built-in extensions cover dates, shell commands, scripts in any language your system can run, clipboard content, random selections, choice dialogs, and forms. Chain variables so one extension’s output feeds into the next. The Espanso Hub package ecosystem lets you install community snippet libraries from the terminal: HTML entities, Lorem Ipsum, emoji shortcuts.

All data stays on your machine. No network requests, no accounts, no telemetry. For air-gapped environments or anyone uncomfortable with a background process phoning home, that matters.

Espanso limitations

No GUI for snippet management. Every change means opening a YAML file, typing the right syntax, and saving. Third-party tools like EspansoEdit exist, but the official project ships without a graphical editor.

No team sharing. Want 15 people using the same snippet library with version control, permissions, and usage data? You would need to build that yourself with Git and shared folders.

No mobile app. Desktop only.

Community support through GitHub issues and Reddit. No help desk, no SLA. Something breaks at 2 AM, you are reading GitHub threads.

YAML is not hard, but a missing space or bad indentation means a snippet silently fails to load. Debugging happens on the command line. For someone who has never touched a config file, the learning curve is steeper than it looks.

What is TextExpander?

TextExpander is a text expansion platform for Mac, Windows, Chrome, iPhone, and iPad. We built it for both individual productivity and team-wide standardization.

Snippets can hold plain text, formatted text, images, fill-in fields, date and time math, clipboard content, nested Snippets, and scripts. They stay current across your devices automatically.

TextExpander strengths

Your Snippets follow you everywhere. Mac at the office, Windows at home, iPhone on the train. The Chrome extension covers any browser-based app, from Google Docs to Salesforce to your company’s CRM.

Teams are where TextExpander pulls ahead. Shared Snippet groups with permissions control who views, edits, or manages each group. Admins auto-subscribe new hires based on email domain. Usage analytics track which Snippets see the most use and how much time the team recovers. Enterprise plans add SSO and SCIM provisioning through Okta or Azure.

Security credentials: SOC 2, SOC 3, HIPAA with BAA availability, GDPR, and CCPA. AES-256 encryption at rest, TLS 1.2+ in transit.

Real numbers from a real deployment: Virta Health, with 359 TextExpander users, saved over 69,000 hours in a single year.

Fill-in fields turn a Snippet into an interactive template. One Snippet can prompt for a customer name, a case number, a dropdown selection, and optional paragraphs, then assemble a complete response. That is the feature that moves text expansion from personal convenience to organization-wide consistency.

Nested Snippets go a step further. Embed one Snippet inside another so a master template pulls in sub-components maintained separately. Update the legal disclaimer once, every template referencing it picks up the change. Espanso has a basic nested match feature through its match extension, but it lacks the visual management and team sharing that make nesting practical when 50 people depend on the same template library.

Inline Suggestions round things out. TextExpander detects when you are typing something that matches an existing Snippet and nudges you to use it. For teams with large libraries, Suggestions surface content people might not know exists.

TextExpander lets you save your most-used text as reusable Snippets that expand across every device and app. Learn more about TextExpander features

TextExpander limitations

It costs money. The Individual plan runs $3.33/month billed annually ($39.96/year). If you work solo and never need team features, the recurring cost is harder to justify against a free tool.

No Linux. Ubuntu, Fedora, Arch users need to look elsewhere for that machine.

TextExpander needs an internet connection for initial setup and to keep Snippets current across devices. Snippets work offline once downloaded, though.

Feature-by-feature comparison

Feature | Espanso | TextExpander
Text expansion | System-wide on macOS, Windows, Linux | System-wide on Mac, Windows, Chrome, iPhone, iPad
Configuration | YAML files in a text editor | Native GUI app
Dynamic content | Date/time, clipboard, shell commands, scripts in any language, choice dialogs, random selections | Date/time, clipboard, nested Snippets, JavaScript, AppleScript, shell scripts
Fill-in fields | Form extension: text, choice, and list controls | Single-line, multi-line, popup menus, optional sections. Shareable across teams
Nested Snippets | Basic nesting via match extension | GUI-based nesting with team sharing
Inline suggestions | No | Recommends existing Snippets as you type
Rich text and images | Markdown and HTML replacements, image insertion via image_path | Formatted text, hyperlinks, and images with a visual editor
Scripting | Shell, Python, JavaScript, any language your system runs | JavaScript, AppleScript, shell scripts
Team sharing | Not built in | Permissions, groups, admin controls, analytics
Platforms | macOS, Windows, Linux | Mac, Windows, Chrome, iPhone, iPad
Pricing | Free, GPL v3 | $3.33/mo individual, $8.33/mo business (billed annually)
Security | Local storage, no certifications | SOC 2, HIPAA, GDPR, CCPA, AES-256
Offline | Fully offline | Works offline after initial download
Ecosystem | Espanso Hub community packages | Public Groups, template libraries
Search | Alt+Space search bar | Inline search across all Snippet content
Analytics | No | Team and individual usage stats, time-saved reporting
Mobile | No | iPhone and iPad

Configuration and setup

The philosophical difference between these tools gets concrete the moment you sit down to create your first snippet.

Setting up Espanso

Install through Homebrew on macOS, a package manager on Linux, or a standalone installer on Windows. Then open the Espanso config directory and start editing YAML:

# ~/.config/espanso/match/base.yml
matches:
- trigger: ":sig"
replace: |
Best regards,
Jane Smith
Senior Engineer

- trigger: ":shrug"
replace: "¯\\_(ツ)_/¯"

- trigger: ":now"
replace: "Current time: {{time}}"
vars:
- name: time
type: date
params:
format: "%Y-%m-%d %H:%M"

- trigger: ":ip"
replace: "{{output}}"
vars:
- name: output
type: shell
params:
cmd: "curl -s 'https://api.ipify.org'"

A signature, a shrug emoji, a timestamp, and a shell command that grabs your public IP. Each snippet is a YAML block. Variables pull dynamic content through the extension system.

Add a new snippet, save the file. Espanso detects the change and reloads. No restart.

Setting up TextExpander

Download TextExpander, create an account, open the app, click “New Snippet.” A visual editor lets you type or paste replacement text, set an abbreviation, pick a content type, and organize Snippets into groups.

Date stamp? Click the “Date/Time” button, pick a format. Fill-in field? Click the “Fill-in” button, choose a type, give it a label. No syntax.

A developer who lives in the terminal will gravitate toward Espanso. An office manager or a support rep will gravitate toward TextExpander. Neither preference is wrong, and it is worth being honest with yourself about which camp you fall into.

Maintenance over time

Espanso match files are plain text. Git version control, grep, scripted transformations, branch diffs. For a developer managing hundreds of snippets across machines, this is a genuine advantage. For everyone else, it means maintaining config files.

TextExpander handles maintenance in the background. Snippets stay current across devices. Backups are server-side. Updates happen without terminal commands. The tradeoff: your data lives on TextExpander’s servers, encrypted with documented security practices.

TextExpander keeps your Snippets consistent across Mac, Windows, Chrome, and mobile with built-in team sharing and permissions. See how TextExpander works for teams

When Espanso is the better fit

Linux users. If your primary machine runs Ubuntu, Fedora, or Arch, Espanso is one of your few options. Most text expansion tools treat Linux as an afterthought or ignore it completely.

Dotfile people. If your setup lives in a Git repo and you enjoy tweaking configuration files, Espanso snippets are plain YAML. Version them, back them up, move them between machines however you want.

Open-source matters to you? The code is on GitHub under GPL v3. Audit it, fork it, compile it from source.

Free is free. No monthly charge, no annual renewal. And the scripting goes as deep as you want to take it. Espanso can execute Python, Ruby, Node, Go, or anything else your system runs. That makes it a lightweight automation layer, not a text expander with scripting tacked on as a checkbox feature.

When TextExpander is the better fit

TextExpander earns its cost when the solo, config-file model starts breaking down.

Teams. Shared Snippet groups with permissions, admin controls, and usage analytics. When a support template changes, one update pushes to every team member on every device. Replicating that with YAML files and Git would consume real engineering time, ongoing.

Non-technical users. Support reps, sales teams, medical staff, administrative teams. These people need a tool that works on day one. TextExpander’s visual editor removes the YAML barrier. Getting started takes minutes.

Compliance requirements. Healthcare organizations under HIPAA, companies with EU customers under GDPR, enterprises that need SOC 2 reports for vendor reviews. “All data is local” is a privacy story, not a compliance story. TextExpander’s certifications, BAA availability, and encryption address the requirements these organizations face.

Multi-platform workflows. Snippets follow you from Mac to Windows to iPhone to Chrome. If your workday spans multiple devices and operating systems, the consistency adds up.

Fill-in fields work the same on every platform. A support agent on Windows and a manager on a Mac see identical forms, identical dropdowns, pulling from the same shared Snippet.

Pricing

Espanso: $0. Free, open-source, GPL v3. No tiers, no caps, no account.

TextExpander:

Individual: $3.33/month billed annually ($39.96/year)

Business: $8.33/month per user billed annually ($99.96/year per user)

Growth: $10.83/month per user billed annually ($129.96/year per user)

Enterprise: Custom pricing

All plans include a 30-day free trial, no credit card required.

“Free” has its own costs, though. Setting up Espanso takes longer if you are unfamiliar with YAML. Troubleshooting is on you. Onboarding teammates means writing documentation and training people on config-file editing. A solo developer comfortable with the terminal will not notice. A team of 30 will.

TextExpander’s subscription covers the GUI, cross-device infrastructure, the team management layer, compliance certifications, and a support team. Whether $3.33/month or $8.33/month is worth it depends on what your time costs and what your organization requires.

See how TextExpander fits your workflow with a free 30-day trial. No credit card required. Start your free trial

Frequently asked questions

Can Espanso and TextExpander run at the same time?

Running two text expansion tools simultaneously can cause conflicts, since both try to intercept the same keystrokes. Most people pick one. If you use Espanso on a Linux machine at home and TextExpander on a Mac at work, running them on separate machines is the practical approach.

Does Espanso support rich text or images?

Yes. Espanso supports rich text through markdown and HTML replacement types and can insert images using the image_path field. It lacks a visual editor for formatting, though, and rich text behavior depends on whether the target app handles the output correctly. TextExpander provides formatted text, hyperlinks, and images across all platforms with a visual editor that handles the formatting for you.

Is Espanso safe to use?

Espanso is open-source under GPL v3. Anyone can audit the code on GitHub. All data stays on your local machine with no network connections, no telemetry, and no accounts. For anyone concerned about a background process intercepting keystrokes, Espanso’s local-only architecture and public codebase offer a level of transparency that closed-source tools cannot.

Can I migrate snippets between Espanso and TextExpander?

No built-in migration tool exists. Espanso stores snippets as YAML, TextExpander uses its own format. Manual recreation is the most reliable path. A conversion script could handle basic text snippets, but fill-in fields and advanced features would need manual adjustment.

Does TextExpander work on Linux?

No. TextExpander runs on Mac, Windows, Chrome, iPhone, and iPad. Linux is not supported. Espanso is the strongest text expansion option for Linux.

Related comparisons

Looking at other text expansion tools? These comparisons cover the field:

PhraseExpress vs TextExpander: Windows-focused power tool with a free personal license

Typinator vs TextExpander: Mac-only, one-time purchase

Alfred vs TextExpander: Mac launcher with snippet expansion as one feature among many

aText vs TextExpander: Budget-friendly option for Mac and Windows

Best macro software: Broader look at automation tools

The right choice depends on your platform, your team size, and whether you prefer editing config files or clicking buttons. Espanso is a strong pick for Linux users, open-source advocates, and solo developers who want free, scriptable, local-only text expansion. TextExpander is built for teams that need shared Snippets, compliance certifications, and a GUI that works for everyone from engineers to medical staff. Try TextExpander free for 30 days to see how it fits.