aText vs TextExpander: Features, Pricing, and Honest Comparison

aText is a text expansion app from Tran Ky Nam Software for Mac and Windows. You create short abbreviations, and aText replaces them with longer phrases, formatted text, or images when you type the trigger. It has been around for over a decade, and the appeal is straightforward: affordable text expansion, no subscription.

TextExpander is a cross-platform text expansion tool for individuals and teams. It runs on Mac, Windows, Chrome, iPhone, iPad, and Android, keeping Snippets current across every device. Where TextExpander differs: team collaboration, fill-in-the-blank fields, and compliance certifications that make it a fit for healthcare and enterprise organizations.

Both tools solve the same core problem: you type the same phrases, paragraphs, and templates repeatedly, and text expansion eliminates that repetition. But they take different approaches to getting there. This comparison breaks down the real differences so you can pick the right fit for how you work.

Key differences at a glance:

Pricing model: aText is a one-time purchase starting at $4.99 for one year. TextExpander runs $4.16/month billed annually for individuals.

Platform support: aText covers Mac and Windows. TextExpander adds Chrome, iPhone, iPad, and Android.

Team features: aText has no built-in team management. TextExpander includes shared Snippet groups, permission controls, and admin dashboards.

Compliance: aText has no security certifications. TextExpander holds SOC 2, SOC 3, and HIPAA compliance with Business Associate Agreements.

Fill-in fields: Both support fill-in fields for dynamic content. TextExpander adds popup menus, optional sections, and multi-line inputs.

Try TextExpander with a free 30-day trial, no credit card required.

aText overview

aText is the affordable alternative to subscription-based text expanders, and it does what it says on the tin: you define abbreviations, and the app replaces them with longer text when you type the trigger. For someone who sends the same three email replies every day, that might be all they need.

What aText does well

Price. That’s the headline. At $4.99 for a one-year license or $29.99 for lifetime, aText costs less than a single month of many SaaS tools. Both licenses cover Mac and Windows, and the lifetime option means you pay once and stop thinking about it. If you have a philosophical objection to subscriptions, aText respects that.

The app supports rich text and images. Your expansions can include formatting, links, and embedded visuals, and it works in Word, Mail, Outlook, Pages, Gmail, and other apps that accept text input. Built-in auto-correction catches double capitals and capitalizes sentence beginnings, one of those small touches you stop noticing until it’s gone.

aText includes scripting for date and time insertion, clipboard content, keystroke commands, and mouse actions. Editable fill-in fields let you create templates where you type in variable parts before the expansion fires. The app also ships with pre-built groups for common misspellings, HTML/JavaScript shortcuts, and emoji insertion.

Setup is fast. Install the app, open it, start creating abbreviations. No account to create, no onboarding wizard to click through. You can have your first abbreviations working within five minutes of downloading. For someone who wants to start using text expansion and move on with their day, that matters.

Data sharing works through Dropbox, iCloud Drive, Google Drive, OneDrive, or a shared network folder. aText can work across multiple Macs and Windows PCs without a proprietary server, but you configure the connection yourself.

Where aText falls short

aText has no team management features. No admin dashboard, no permissions, no way to control who edits shared abbreviations. You can drop a data file in a shared Dropbox folder, but that’s a workaround, not a collaboration system. If someone on the team changes an abbreviation, you only find out if they tell you.

The app covers Mac and Windows. That’s it. No mobile apps, no Chrome extension. Your text expansions live on your desktop and stay there.

Security certifications don’t exist. aText holds no SOC 2, HIPAA, or third-party compliance certifications. For personal use, this is a non-issue. For a healthcare organization handling protected health information or an enterprise with vendor security requirements, the absence of formal certifications is a dealbreaker.

Support means email and an online FAQ. The documentation covers the basics but lacks the depth of tutorials, webinars, or training programs that larger tools offer.

Development moves at a slow pace. The current Mac version, 3.21, shipped in July 2024. The Windows version, 1.41, shipped in September 2024. Updates arrive infrequently.

TextExpander overview

TextExpander goes in a different direction. It invests in team collaboration, cross-platform reach, and enterprise security, then charges a subscription to fund ongoing development. The result: a tool that individual users appreciate and teams rely on.

What TextExpander does well

Team sharing is the big differentiator. Shared Snippet groups update across every team member’s device in real time. Admins control who can view, edit, or manage each group, and new employees get access to the right Snippets when they join with a company email address. No servers to configure, no shared folders to manage.

Fill-in-the-blank fields turn static templates into interactive forms. When you expand a Snippet with fill-in fields, TextExpander displays a form with single-line inputs, multi-line text areas, popup menus, and optional sections. You fill in the variable parts and the completed text drops into your document. Support and sales teams use fill-ins to keep messaging consistent while personalizing every reply.

Platform coverage is broad: Mac, Windows, Chrome, iPhone, iPad, and Android. Create a Snippet on your Mac and it appears on your phone seconds later. The Chrome extension means TextExpander works inside web apps like Salesforce, Zendesk, and Epic without special integration. Across all those platforms, TextExpander works in more than 1 million apps.

TextExpander also offers a library of public Snippet groups that anyone can subscribe to. These are pre-built collections for common use cases: customer support replies, sales outreach, medical terminology, coding shortcuts. You add a public group to your account with one click and start using it immediately, then customize it for your workflow. aText ships with a few built-in groups for misspellings and HTML shortcuts, but there’s no equivalent community library.

The numbers tell the story. Virta Health, a healthcare company with 359 organizational members, used TextExpander to save 69,000 hours in a single year. That works out to roughly 24 working days per team member annually. At that scale, the time savings dwarf the subscription cost.

For regulated industries, TextExpander holds SOC 2 and SOC 3 certifications with regular third-party audits, maintains HIPAA compliance with Business Associate Agreements available on request, encrypts data with AES-256 at rest and TLS 1.2+ in transit, and meets GDPR and CCPA requirements.

Support includes email, a detailed knowledge base with step-by-step guides, live webinars, and onboarding resources for teams. Organizations on Growth and Enterprise plans get dedicated onboarding and training sessions.

Where TextExpander could improve

TextExpander requires a subscription. The Individual plan runs $4.16/month billed annually, which comes to $39.96/year. For someone who only needs basic text expansion on a single Mac and has no interest in team features or mobile access, paying annually feels different from paying once. aText’s $29.99 lifetime license is hard to argue against for that specific use case.

Some competitors lean into standalone AI text generation as a headline feature. TextExpander uses AI differently: it surfaces the right Snippet as you type and generates first drafts for review when no existing Snippet fits. The focus is deploying your team’s approved content, with AI as a supporting tool rather than the main event. If you want your text expander to double as a full AI writing assistant, other tools lean more in that direction.

See how TextExpander’s team sharing and fill-in fields work. Explore features

Feature-by-feature comparison

This table covers the capabilities that matter most when choosing between these two tools.

Feature | aText | TextExpander
Text expansion | Abbreviations with trigger characters | Abbreviations with inline search across all Snippets
Fill-in fields | Editable fields within templates | Single-line, multi-line, popup menus, optional sections
Variables | Date/time, clipboard content, cursor positioning | Date/time with math, clipboard, nested Snippets, JavaScript, AppleScript, shell scripts
Team sharing | Not available (manual file sharing via shared folders) | Built-in sharing with real-time updates, permissions, and admin controls
Platforms | Mac, Windows | Mac, Windows, Chrome, iPhone, iPad, Android
Pricing model | One-time purchase ($4.99/year or $29.99 lifetime) | Subscription ($4.16/month individual, billed annually)
Free trial | 21-day free trial | 30-day free trial, no credit card required
Security certifications | None | SOC 2, SOC 3, HIPAA with BAA, AES-256, TLS 1.2+, GDPR, CCPA
Rich text and images | Yes, with formatting and attachments | Yes, with formatting, images, links, and match-destination styling
Integrations | Works in most apps that accept text input | Works in 1M+ apps, Chrome extension for web apps, SSO via Okta/Azure, SCIM provisioning
Analytics | Not available | Snippet activity tracking, organization-wide usage statistics
Offline access | Yes, fully local | Yes, Snippets cached locally for offline use
Scripting | Date/time scripts, keystroke commands, mouse scripts | JavaScript, AppleScript, shell scripts within Snippets
Auto-correction | Built-in sentence capitalization and double-capital correction | Built-in spelling correction groups
Pre-built snippet libraries | Included groups for misspellings, HTML/JS shortcuts, emoji | Public Snippet groups library with community-contributed collections for support, sales, medical, coding, and more
Support | Email and online FAQ | Email, knowledge base, live webinars, team onboarding and training

The table tells the story pretty clearly. aText covers the basics at a low price. TextExpander covers the basics plus team collaboration, compliance, mobile access, and advanced scripting. For a solo user doing text expansion on a Mac, the feature gap is irrelevant. For teams, the gap is enormous.

Text expansion in practice

Tables are one thing. Here’s how each tool handles real work.

Scenario 1: standard email reply

Suppose you answer the same customer question ten times a day. In aText, you create an abbreviation like ;reply and paste in the full response. When you type ;reply in your email app, the text expands. If the response includes the customer’s name, you either leave a blank to fill in manually after expansion or use an aText fill-in field that prompts you before it fires.

In TextExpander, you create the same Snippet with the same abbreviation. The difference shows up in the fill-in form: TextExpander can present a popup menu with common issue categories, a single-line field for the customer’s name, and an optional section for a discount code that only appears when selected. The completed message drops into your email with every variable filled in.

For one person sending that reply, the difference is minor. For a 20-person support team that needs every reply to follow the same structure, the fill-in form keeps everyone consistent without a style guide pinned to the wall.

Scenario 2: date-stamped meeting notes

In aText, you create an abbreviation like ;mtg that expands to “Meeting Notes” followed by an automatic date stamp using aText’s date/time variable. Current date inserted every time. Simple, effective, enough if all you need is a formatted header.

TextExpander’s version of ;mtg can go further. Date math calculates a follow-up date 14 days from today. A popup menu lets you pick the meeting type: standup, client call, quarterly review. A nested Snippet pulls in your standard action items template. One abbreviation, a fully structured meeting document.

Scenario 3: shared team templates

This is where the two tools diverge most.

In aText, sharing a template with your team means putting the data file in a shared Dropbox folder and telling everyone to point their aText at it. If you update a template, the change propagates through Dropbox on its own schedule. You get no version tracking, no editing restrictions. Changes happen silently.

In TextExpander, you create a shared Snippet group and invite your team. When you update a template, every team member sees the change within seconds. The admin dashboard shows who uses which Snippets, how often, and how much time the team saves. If someone shouldn’t edit the group, you set their permission to view-only. When a new hire joins, they get access to the right groups automatically through domain-based provisioning.

When to choose aText

aText makes sense for a specific type of user, and there’s no shame in being that user.

If you work alone, type the same email replies or code blocks a few dozen times a day, and do all your work on a Mac or Windows PC, aText handles that job at a price that borders on negligible. The $29.99 lifetime license is less than what most people spend on coffee in a week. You install it, set up your abbreviations, and forget it exists while it saves you time in the background.

Budget-conscious freelancers and solo consultants are the sweet spot for aText. When every dollar of overhead matters and you have no team to share Snippets with, the math favors the cheaper tool.

Writers, programmers, and academics who work in a single-platform environment can get years of use from aText without hitting a limitation. If your workflow never involves a phone, a tablet, or a Chrome browser, the platform gap between aText and TextExpander disappears.

One honest caveat: if your needs grow to include team sharing, mobile access, or compliance requirements down the road, you’ll need to migrate. Starting with aText and switching to TextExpander later is manageable, but moving your abbreviation library takes time. Consider where your workflow is heading, not only where it is today.

When to choose TextExpander

The decision tips toward TextExpander the moment a second person enters the picture.

Teams of any size benefit from shared Snippet groups that stay current across every member’s devices. Customer support teams can maintain a library of approved responses. Sales teams can keep pitch templates consistent. Marketing teams can enforce brand voice across dozens of writers. When someone updates a shared Snippet, every team member gets the change instantly.

Cross-platform workers need TextExpander if they move between a Mac, a Windows PC, an iPhone, and Chrome throughout the day. aText stays on the desktop. TextExpander follows you everywhere. For anyone who answers emails on their phone or works inside browser-based tools like Salesforce, that coverage matters.

Healthcare organizations and enterprise IT departments require vendor security certifications. SOC 2 compliance, HIPAA with a signed BAA, SSO through Okta or Azure AD, and SCIM provisioning for automated user management are requirements in those environments, not optional features. TextExpander meets them. aText does not.

Power users who build complex templates with fill-in forms, nested Snippets, date math, and scripting get more depth from TextExpander’s variable system. A customer onboarding email that pulls a name from a popup menu, calculates a date 30 days out, and nests your team’s standard legal disclaimer? TextExpander handles that in a single expansion.

Pricing comparison

These pricing models work differently, so the numbers need context.

aText pricing

aText uses a one-time purchase model with two tiers:

Personal One Year: $4.99 for one user on up to 3 computers

Personal Lifetime: $29.99 for one user on up to 5 computers

Business: $9.99 to $29.99 per license depending on volume, one computer per license, unlimited users per organization

Floating: $9.99 per concurrent user, requires internet connection, activates on unlimited computers

Volume discounts are available for bulk business and floating licenses. All licenses cover both Mac and Windows.

TextExpander pricing

TextExpander charges per user per month, billed annually:

Individual: $4.16/month, which comes to $39.96/year for a single user across all platforms

Business: $10.41/month per user, $99.96/year per user, with shared Snippets, admin controls, and Snippet activity tracking

Growth: $13.54/month per user, $129.96/year per user, adding SSO, SCIM, and organization-wide statistics

Enterprise: custom pricing with dedicated onboarding, training, and invoiced billing

Every plan includes a 30-day free trial with no credit card required.

What the numbers look like over time

For a solo user over three years, the aText lifetime license costs $29.99 total. TextExpander Individual costs $119.88 over that same period at $39.96/year. The price difference is real: aText costs roughly 75% less over three years for an individual.

That comparison only holds if you need nothing beyond basic text expansion on Mac or Windows. The moment you need Snippets on your phone, in Chrome, or shared with a colleague, aText doesn’t cover those needs. You’d need to add TextExpander anyway, making aText an additional cost rather than a savings.

For a ten-person team, TextExpander Business costs $999.60/year at $99.96 per user. aText business licenses for ten users cost between $99.90 and $299.90 as a one-time purchase, depending on the tier. The upfront savings with aText look substantial. But aText doesn’t include team management, permission controls, admin visibility, or compliance certifications. The hidden cost is the IT time spent managing shared files, handling version conflicts, and manually onboarding new team members. For teams, comparing the license price alone misses the full picture.

How to switch from aText to TextExpander

If you’ve been using aText and your needs have outgrown it, the migration process is predictable. Here’s how.

Export your aText data. In aText, go to File and choose Export. Save your abbreviations as a CSV file. Each row should contain the abbreviation and the expanded text.

Sign up for TextExpander. Start a free trial and install the app on your Mac or Windows PC.

Import the CSV. In TextExpander, go to File, then Add Group from File, and select your exported CSV. TextExpander creates a new Snippet group with your imported abbreviations.

Review and test. Check that abbreviations imported correctly and didn’t duplicate any existing ones. Test a handful of expansions, paying attention to formatting. Rich text and images transfer in most cases, but verify a sample batch.

Rebuild advanced Snippets. aText scripting commands like keystroke macros and mouse scripts don’t have direct equivalents in TextExpander. Rebuild those using TextExpander’s JavaScript, AppleScript, or fill-in fields. Date and time variables should map closely between the two tools.

Uninstall aText. Once everything works in TextExpander, remove aText to avoid conflicts between the two tools intercepting the same abbreviations.

Plan for about an hour of cleanup time if you have fewer than 100 abbreviations with plain text. If you have a large library with rich text and scripting, budget two to three hours. The upside: once your Snippets are in TextExpander, they stay current across every device and can be shared with your team.

Frequently asked questions

Is aText a one-time purchase?

Yes. aText offers a $4.99 one-year license and a $29.99 lifetime license. Both are one-time payments with no automatic renewal. The lifetime license covers one user on up to five computers and includes all future updates. Business and floating licenses are also one-time purchases with volume discounts available.

Does aText work on iPhone or iPad?

No. aText is available on Mac and Windows only. There is no iOS, iPadOS, or Android app. If you need text expansion on mobile devices, TextExpander supports iPhone and iPad natively, with Snippets that stay current across all your devices.

Can I share aText snippets with my team?

Not through built-in team features. aText has no team management, permission controls, or admin dashboard. You can place an aText data file in a shared folder on Dropbox, iCloud, Google Drive, or OneDrive so multiple people access the same abbreviations, but there’s no way to control who edits, no audit trail, and no real-time updates between team members. TextExpander was built for team sharing with granular permissions and instant updates.

Does TextExpander work offline?

Yes. TextExpander caches all Snippets locally on each device. You can expand Snippets without an internet connection. When you reconnect, any changes update automatically. aText also works offline since it stores data locally by default.

Can I import aText abbreviations into TextExpander?

Yes. Export your aText data as a CSV file, then import it into TextExpander using File, then Add Group from File. Basic text abbreviations transfer cleanly. Rich text and images transfer in most cases. Scripting commands specific to aText need to be recreated using TextExpander’s JavaScript, AppleScript, or shell script capabilities.

Related resources

Best aText alternatives for Mac and Windows

What is text expansion? An introduction to the category

What are text Snippets? A guide to getting started with text expansion

TextExpander features for a full breakdown of capabilities

TextExpander for teams to see how shared Snippets work in practice

TextExpander security and compliance for SOC 2, HIPAA, and encryption details

TextExpander pricing for current plans

TextExpander for healthcare

TextExpander for enterprise

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