35+ Live Chat Scripts for Customer Service Teams

Your support team types the same responses dozens of times every shift. Agents are constantly manning inboxes, writing the same shipping updates, the same troubleshooting steps, the same apologies. Without a shared library of proven language, every agent wings it, and customers get inconsistent quality depending on who picks up the chat.

Chat scripts fix this. They give your team tested, professional language for the situations that come up most often. The 35+ scripts below are organized by scenario, ready to copy, and written to sound human. Use them as-is or customize them for your brand voice. If you want your entire team using the same scripts with one-keystroke access, try TextExpander free.

What are chat scripts?

Chat scripts are pre-written response templates that customer service agents use to handle common live chat interactions quickly and consistently. They provide proven language for recurring situations so agents spend less time composing messages and more time solving problems.

Most support teams use scripts for five core interaction types:

Greetings and openings to set a professional, welcoming tone from the first message

Information gathering to diagnose issues without making customers repeat themselves

Hold and wait messages to keep customers informed during research or transfers

Problem resolution and troubleshooting to walk customers through fixes step by step

Closing and follow-up to end conversations on a positive note and invite future contact

The best scripts sound conversational, not robotic. They include placeholders for customer names, order numbers, and specific details so agents can personalize every interaction. For a broader look at pre-written responses across channels, see our complete guide to canned responses.

Why customer service teams use chat scripts in 2026

Live chat is now the fastest-growing support channel, and customer expectations for speed have never been higher. HubSpot research shows that 90% of customers rate an “immediate” response as important when they have a service question. Chat scripts help teams meet that expectation without burning out agents.

The speed argument is obvious: agents respond in seconds instead of minutes when they aren’t composing from scratch. During peak volume, when one person is juggling three or four chats at once, that’s the difference between keeping up and drowning.

But the less obvious win is consistency. When every agent pulls from the same language, customers stop getting conflicting answers depending on who picks up the chat. Fewer errors, fewer repeat contacts, fewer escalations. That’s where the real cost savings show up.

There’s also the onboarding angle. New hires can handle live chats confidently in their first week instead of spending months learning how to phrase things. Your customer service SOPs stop being a document nobody reads and start being language people actually use.

Research from Gartner found that 96% of customers who experience high-effort service interactions become more disloyal. Scripts reduce effort on both sides by eliminating the delay between question and answer. As Harvard Business Review put it: the key to loyalty isn’t dazzling customers, it’s making the interaction easy.

Teams already using this approach see real results. Ty Schalamon, Technical Support Manager at SketchUp, shared what changed when his team adopted shared scripts through TextExpander:

“Our Net Promoter Score is above the industry average and I definitely think TextExpander is a contributing factor to that.”

The scripts below cover the most common live chat scenarios your team will face. Each one is ready to customize and deploy. To understand how these scripts fit into broader customer service goals, pair them with your team’s metrics framework.

Opening and greeting scripts

The first message in a chat sets the tone for the entire conversation. A warm, fast greeting signals competence and makes customers feel heard. A slow or generic greeting starts the interaction at a deficit. These five scripts cover the most common opening scenarios.

1. Standard greeting

Use for any new inbound chat conversation.

“Hi [Customer Name]! Thanks for reaching out. I’m [Your Name] and I’m happy to help. What can I do for you today?”

2. Returning customer greeting

Use when your system shows the customer has contacted you before.

“Hi [Customer Name], welcome back. I’m [Your Name]. I can see you’ve chatted with us before, so I have some context. How can I help you today?”

3. Proactive chat greeting

Use when you initiate a chat with a customer browsing your site.

“Hi there. I noticed you’ve been on our $3.33/mo page for a bit. I’m [Your Name] and I’d love to answer any questions or help you find what you need. No pressure either way.”

4. High-volume greeting with wait time estimate

Use during busy periods when response times may be slower than usual.

“Hi [Customer Name], thanks for reaching out. We’re helping a lot of customers right now, so replies may take a couple of extra minutes. I’m [Your Name] and I’ll get you sorted as quickly as I can. What’s going on?”

5. Greeting after a missed chat or callback

Use when following up on a chat the customer abandoned or a connection that was dropped.

“Hi [Customer Name], I see we missed your chat earlier and I’m sorry about that. I’m [Your Name] and I’d love to pick up where you left off. Are you still looking for help with [issue]?”

Information gathering scripts

Once a customer explains their issue, you often need more detail before you can help. These scripts ask the right follow-up questions without making the conversation feel like an interrogation. Good information gathering means the customer explains the problem once, not three times.

6. Order or account lookup

Use when you need to locate the customer’s account or recent order.

“Got it, I’d like to pull up your account so I can see what’s happening. Could you share your order number or the email address you used when you signed up? That’ll help me find everything quickly.”

7. Technical issue diagnosis

Use when the customer reports something isn’t working as expected.

“I want to make sure I understand the issue so I can get you the right fix. Can you tell me what device and browser you’re using, and walk me through exactly what happens when you try to [action]?”

8. Clarifying the request

Use when the customer’s initial message is vague or covers multiple topics.

“Thanks for that context. To make sure I focus on the right thing first: are you looking for help with [Option A] or [Option B]? I want to get you the most relevant answer.”

9. Billing or subscription inquiry

Use when the customer has a question about charges, plans, or payment methods.

“I’m happy to look into that for you. Can you confirm the email address on your account? And to narrow it down, is this about a recent charge, your current plan, or something else?”

Hold and wait time scripts

Silence in a live chat feels like abandonment. Full stop. If you need to research something, check with a colleague, or pull up account details, say so. These four scripts keep the customer in the loop.

10. Brief hold acknowledgment

Use when you need a minute or two to look something up.

“Great question. Let me check on that for you right now. I’ll be back in a moment.”

11. Productive wait

Use when you can gather useful information from the customer while you research in parallel.

“I’m pulling up your account now. While I do that, could you let me know what you’ve already tried? That way I won’t repeat any steps you’ve already taken.”

12. Extended research with time estimate

Use when resolving the issue requires more than a couple of minutes.

“This one needs a bit more digging on my end. I’m going to check with our [billing/technical/product] team. It should take about 3 to 5 minutes. You’re welcome to stay in the chat and I’ll update you as soon as I have an answer.”

13. Status update during a long wait

Use when you’re still working on an issue and want to reassure the customer.

“Quick update: I’m still working on this with our team. I haven’t forgotten about you. I should have an answer in the next couple of minutes. Thanks for hanging in there.”

Problem resolution and troubleshooting scripts

First-contact resolution is the goal here. Walk customers through the simplest fix first, then escalate complexity only if that doesn’t work. Nobody wants to be told “try restarting” after they’ve already restarted three times, so pair these with phrases that build trust when troubleshooting gets frustrating.

14. Simple fix walkthrough

Use for issues with a known, single-step resolution.

“This is a quick fix. Try clearing your browser cache and then refreshing the page. To do that, press Ctrl+Shift+Delete on Windows or Cmd+Shift+Delete on Mac, select ‘cached images and files,’ and hit clear. Let me know if that does the trick.”

15. Multi-step troubleshooting

Use when the fix requires walking through several steps in sequence.

“Let’s work through this together one step at a time. First, go to Settings and click on [specific section]. Once you’re there, let me know what you see and I’ll walk you through the next step.”

16. Offering alternatives when the first fix doesn’t work

Use when Plan A didn’t resolve the issue.

“OK, since that didn’t work, let’s try a different approach. We have two options: I can [Option A], or we can [Option B]. Which would you prefer? Either way, we’ll get this sorted.”

17. Confirming the issue is resolved

Use after applying a fix to make sure the customer is good to go.

“That should do it. Can you try [specific action] one more time and let me know if everything’s working now? I want to make sure it’s fully resolved before we wrap up.”

18. Providing a workaround while investigating a deeper issue

Use when you need more time or authority to fully resolve the issue right now but can offer a temporary path forward.

“I can see this is a known issue our team is actively investigating. In the meantime, here’s a workaround that should get you unblocked: [steps]. I’ll also create a ticket for our engineering team with your case details, and we’ll email you at [email address] once the permanent fix is live.”

Escalation scripts

Some issues need a specialist, a manager, or a different department entirely. The key to a smooth escalation is making the customer feel supported rather than passed around. Always explain why you’re transferring them and what happens next. For escalations that move to email, our escalation email templates help you maintain a consistent handoff.

19. Transferring to a specialist

Use when the issue requires expertise outside your area.

“This is a [billing/technical/product] question that our specialist team handles. I’m going to connect you with them now. I’ll pass along everything we’ve discussed so you won’t need to repeat yourself. They should be with you in about [timeframe].”

20. Escalating to a manager

Use when the customer requests a supervisor or the issue requires managerial authority.

“I understand this is important to you, and I want to make sure we handle it properly. I’m going to bring in my manager, [Manager Name], who has the authority to [resolve this/approve that]. They’ll follow up with you within [timeframe].”

21. Cross-department handoff

Use when the issue spans multiple teams such as support to sales or support to engineering.

“This falls under our [sales/product/engineering] team’s area, and they’ll be able to help you much faster than I can. I’m going to introduce you via [chat/email] with the right person on that team. I’ll include a full summary of our conversation so they have context from the start. You should hear from them within [timeframe].”

Handling angry or frustrated customers

When a customer is upset, your first job is to listen and acknowledge their frustration before jumping to a fix. Skipping the empathy step and going straight to troubleshooting almost always backfires. These scripts lead with empathy, take ownership, and then move toward resolution. For more language that builds rapport in tense moments, see our guide to empathy phrases in customer service.

22. Acknowledging frustration

Use as your first response when a customer is visibly upset.

“I can tell this has been frustrating, and I completely understand why. Let me look into this right now. Can you walk me through what happened so I can figure out the best way to make this right?”

23. Sincere apology with specific action

Use when the company made a clear error that affected the customer.

“I’m sorry this happened. That’s not the experience you should have had with us. Here’s what I’m going to do right now: [specific action]. I’ll also [follow-up action] to make sure it doesn’t happen again.”

For more apology language you can adapt, see our customer apology templates.

24. Taking ownership of a service failure

Use when the customer has been let down by a process, policy, or team error.

“You’re right, and I take full responsibility for the experience you had. We dropped the ball on this one. Here’s exactly what I’m doing to fix it: [steps]. And here’s what we’re changing so this doesn’t happen to anyone else.”

25. De-escalating a highly upset customer

Use when the customer is extremely angry and the conversation risks going off track.

“I hear you, and I want you to know I’m on your side here. I’m not going to give you a runaround or make excuses. Let’s focus on getting this fixed right now. The most important thing is [the specific outcome they want]. Let me work on that.”

For a full library of language for difficult interactions, explore our customer complaint response templates.

Closing and follow-up scripts

People remember endings. A customer who waited 20 minutes for a fix will rate the interaction positively if the close is warm and clear. Botch the closing and even good troubleshooting gets remembered as “meh.” For agents who handle phone support too, our call closing scripts complement these chat versions.

26. Standard closing

Use to wrap up a routine, successful conversation.

“Is there anything else I can help with today? If not, thanks for chatting with us. We’re always here if you need anything.”

27. Closing after a complex issue

Use after resolving a multi-step or time-consuming problem.

“I’m glad we got that sorted out. To recap: [brief summary of what was resolved]. If anything comes up again, feel free to reach out. We’ll have your case on file so you won’t need to re-explain.”

28. Closing after a complaint

Use when the customer was frustrated or upset during the interaction.

“Thank you for your patience while we worked through this. I know it wasn’t the smoothest experience, and I appreciate you giving us the chance to make it right. If you run into any other issues, ask for me directly and I’ll take care of it.”

29. Closing with feedback request

Use when you want to collect a satisfaction rating after a positive interaction.

“Thanks for chatting with us today. Before you go, you’ll see a quick one-question survey pop up. Your feedback helps us improve, and we genuinely read every response. Hope the rest of your day goes well.”

When your team earns great feedback, use our positive review response examples to reply thoughtfully.

Stop retyping the same scripts. Your team can access every script above with a few keystrokes using TextExpander. Shared Snippet groups mean one update reaches everyone. Start your free trial and see how it works with your existing chat tools.

Live chat vs. email scripts: key differences

A lot of support teams copy their chat scripts into email templates and call it done. The result falls flat. Chat is real-time and conversational. Email is async and needs more structure. Paste a chat script into an email and it reads like someone forgot to finish their thought. Put an email script in a chat window and the customer thinks they’re talking to a form letter.

Three scenarios below, each with a chat version and email version side by side.

30. Delivering bad news: chat version

Use when you need to share an unfavorable outcome in real time.

“I looked into this and unfortunately that item is out of stock until [date]. I know that’s not what you wanted to hear. Here’s what I can do: I can add you to the restock notification list, or I can suggest a similar product that’s available today. What sounds better?”

31. Delivering bad news: email version

Use for the same scenario when responding via email.

“Hi [Customer Name],

Thank you for your interest in [product name]. I checked our inventory and it’s currently out of stock, with our next shipment expected by [date].

You have two options:

I can add you to our restock notification list so you’ll be the first to know when it’s available.

I can recommend a similar item that’s in stock and ready to ship today.

Reply with your preference and I’ll take care of it right away.

Best,
[Your Name]”

32. Proactive follow-up: chat version

Use to check in with a customer a day or two after resolving their issue via chat.

“Hi [Customer Name]. I’m checking in from our chat the other day about [issue]. Is everything working well now? Want to make sure you’re all set.”

33. Proactive follow-up: email version

Use for the same follow-up via email.

“Hi [Customer Name],

I wanted to follow up on the [issue] we resolved on [date]. I hope everything has been working smoothly since then.

If you’re still experiencing any problems, reply to this email and I’ll prioritize your case. If everything looks good, no need to respond.

Thanks for being a [Company] customer.

Best,
[Your Name]”

34. Requesting information: chat version

Use when you need the customer to send a screenshot or other details in real time.

“Could you grab a screenshot of the error you’re seeing? You can paste it right into this chat window. That’ll help me figure out exactly what’s going on.”

35. Requesting information: email version

Use for the same request via email.

“Hi [Customer Name],

To investigate the issue you reported, I’ll need a few more details:

A screenshot of the error message (you can attach it to your reply)

The browser and device you were using

The approximate time the error first appeared

Once I have these details, I’ll diagnose the problem and get back to you with next steps.

Thanks,
[Your Name]”

You can see the pattern: chat scripts are shorter and assume the customer is right there reading. Email scripts carry more context because the reader might not open them for hours. When your team manages both channels, keeping distinct versions of each script avoids the weird tone mismatch where a customer feels like they got a form letter in a live conversation. Our canned response library has more examples across both channels.

How to build and maintain your script library

Having scripts is only the first step. A Google Doc full of templates that nobody opens isn’t a system. Here’s how to build one that actually sticks.

Start by tracking every type of customer inquiry your team handles for one week. You’ll find that 10 to 15 scenarios cover the majority of your volume. Script those first. Skip writing them from scratch. Listen to how your top performers handle these conversations and adapt their language. You’re documenting what already works.

Every script needs personalization built in from day one. Placeholders for the customer’s name, their specific product, their order number. Skip this step and the whole thing sounds like a bot, which defeats the purpose. Test scripts with a small group before rolling them out. Get feedback on what sounds natural and what feels stiff. Adjust based on real conversations, not your best guess.

After that, it’s maintenance. Review your library quarterly. Customer needs change. Products change. Pricing changes. Flag scripts that reference outdated policies. Track how they affect the metrics that matter: first response time, resolution rate, CSAT, and the specific goals your team is measured on.

The last piece is access. Scripts stored in a shared doc are worthless unless your agents open it. They need the scripts inside the tools they already use, available with a couple of keystrokes. That’s where TextExpander for customer support comes in.

One more thing on personalization: train your agents to fill in every placeholder, every time. Instead of “I’ll look into this,” they should say “I’ll look into your order #12345.” Instead of “you can return that,” they say “you can return that blue sweater you mentioned.” Small touches, big difference.

For a complete operational framework that shows how scripts fit into your broader support playbook, see our guide to customer service SOPs. And for teams that handle phone support alongside chat, our call flow script templates extend this same approach to voice conversations.

How TextExpander powers chat scripts for support teams

TextExpander turns your script library into keyboard shortcuts that work inside any app. An agent types a short abbreviation and the full script appears, already formatted, right where they’re typing. Instead of copying from a shared doc or flipping between tabs, the entire library lives wherever your agents work.

What makes TextExpander different from a simple clipboard tool is fill-in fields. When an agent triggers a greeting script, TextExpander presents a simple form: “Customer name?” and “Issue summary?” The agent fills in “Maria” and “billing question,” and TextExpander instantly produces: “Hi Maria! Thanks for reaching out. I’m [Your Name] and I’m happy to help with your billing question. Let me pull up your account.” The result is a personalized, professional message that took seconds to create but reads like it was written from scratch.

Already using Zendesk, Intercom, or Freshdesk? TextExpander works inside all of them, plus Slack, Salesforce, Gmail, and any other app where your team types. There’s nothing to migrate and no integrations to configure. Your team learns one system and uses it everywhere, which means consistent language across live chat, email, and internal communication.

Does this actually work at scale? Virta Health, a virtual diabetes clinic, documented 115,197 hours saved in 12 months using TextExpander across their clinical and support teams. That number gets bigger as headcount grows, not smaller.

For teams, there’s also shared Snippet groups, usage analytics, and centralized management. Update a script once, everyone gets the new version immediately. The analytics are useful too: you can see exactly which scripts your team actually uses and where the gaps are. If nobody’s using your escalation scripts, maybe the scripts are the problem.

Try TextExpander free and see what happens when your chat scripts stop living in a doc nobody opens.

Frequently asked questions

What is a chat script in customer service?

A chat script is a pre-written response template that customer service agents use during live chat conversations. Scripts provide consistent, tested language for common situations like greetings, troubleshooting, escalations, and closing. They’re designed to be customized with customer-specific details so they sound natural rather than robotic.

How do I make chat scripts sound natural instead of robotic?

Write scripts the way your best agents actually talk to customers, not the way a corporate handbook reads. Use contractions like “I’m” instead of “I am,” ask questions conversationally, and always include placeholders for the customer’s name and specific details. Test scripts by reading them out loud. If they sound like a press release, rewrite them until they sound like a real person talking.

How many chat scripts does a customer service team need?

Start with 15 to 20 covering your most common scenarios. That means greetings, info gathering, holds, troubleshooting, escalations, complaints, and closings. Add new ones whenever a situation comes up more than twice without a script for it. Most mature teams end up with 30 to 50 active scripts once you count channel-specific variations.

What is the difference between a chat script and a canned response?

A chat script is typically designed for a specific scenario and includes multiple sentences with context and personalization placeholders. A canned response is often a shorter, self-contained reply. In practice, the terms overlap significantly. The important thing is that both types are customizable, kept up to date, and easily accessible to your entire team.

How do you handle situations where no script fits?

You improvise. Scripts aren’t meant to cover every possible conversation. When agents hit something outside the library, they use their judgment and training. The important part is what happens after: flag the scenario for your team lead. If it comes up again, write a script for it. That’s how libraries grow.

Can I use the same scripts for live chat and email?

You can use the same core message, but you should adapt the format and tone for each channel. Live chat scripts are shorter, more conversational, and assume the customer is reading in real time. Email scripts need more structure: a greeting, context, clear next steps, and a professional sign-off. See the “Live chat vs. email scripts” section above for side-by-side examples showing how to adapt the same scenario for both channels.